Aon's legal team is looking for an experienced Paralegal with employment law experience. If you're proactive and motivated by making an impact, this could be the opportunity for you!
This role is hybrid based out of one of our US-based Aon offices, the Chicago, IL office preferred.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
The Senior Employment & Labor Law Paralegal will provide comprehensive, independent support to the company's employment law function, partnering and assisting attorneys across a wide range of labor and employment matters, including litigation, administrative agency proceedings, internal investigations, and advisory work.
Employment Litigation & Agency Support
Support all phases of pre-litigation and litigation employment disputes, including discrimination, harassment, retaliation, wage and hour, wrongful termination, and restrictive covenant matters
Oversee and strategically manage discovery processes with outside counsel, including coordinating and overseeing witness interviews, gathering and managing document collection and coordinating with internal stakeholders
Draft and review responses to demand letters and pleadings and submissions for administrative agencies, including the EEOC and state fair employment practices agencies.
Monitor federal, state, and local employment laws and related legal developments, including FLSA, ADA/ADAAA, ADEA, Title VII, EPA, FMLA, and OWBPA, and help update policies and practices accordingly, as well as prepare and maintain legal summaries, charts, and reference materials.
Assist attorneys in providing strategic, solutions-oriented guidance to HR and business leaders across the employee lifecycle, including hiring, performance management, accommodations, leaves, pay equity, terminations, and restrictive covenants.
Draft, review, and manage complex employment-related documents, including employment agreements, separation agreements, compensation documents, policies, handbooks, position statements, severance and settlement agreements, and sensitive correspondence.
Investigations & Compliance
Assist with internal workplace investigations, including overseeing document collection, preparing interview outlines, detailed interview summaries, building investigative chronologies, and organizing evidentiary records.
Refine, support, and monitor litigation holds and defensible data-collection processes in coordination with IT, HR, and third-party vendors.
Support and help manage responses to government inquiries, audits, and information requests, ensuring accuracy, consistency, and timeliness.
Executive Compensation & Employee Benefits
Update plan materials and documents (e.g., conform a plan document to incorporate latest amendments, make sure they are stored and delivered to appropriate parties)
Prepare meeting minutes and corporate resolutions
Review plan communications (e.g., drafts of correspondence prepared by PO that need a review)
Establish a filing system for resolutions and minutes.
Case & Matter Management
Independently manage and maintain case files, matter budgets, calendars, and deadline tracking across broad portfolio of employment matters
Serve as key liaison among outside counsel, HR, business leaders, and vendors facilitating efficient communication and issue resolution.
Drive the development and continuous improvement of templates, best practices, and employment-law-specific processes, contributing to increased efficiency, operational excellence, and risk mitigation.
How this opportunity is different
This role requires strong experience in employment-related disputes, legal operations framework, document management and general knowledge of employment laws and regulations, and coordination with stakeholders. The Senior Paralegal is expected to exercise sound judgment, manage matters independently, and serve as a trusted liaison to internal partners and outside counsel.
Skills and experience that will lead to success
Must have 5+ years of progressive paralegal experience, with significant focus on employment or labor law.
Must have demonstrated experience supporting employment litigation and administrative proceedings with a high degree of independence.
Exceptional written and verbal communication skills, with the ability to interact confidently with stakeholders.
Superior organizational skills and attention to detail in managing complex, high-volume matters.
Proven discretion and sound judgment in handling sensitive and confidential information.
Ability to prioritize, anticipate issues, and manage competing deadlines in a fast-paced, high-stakes environment with minimal oversight
Experience supporting multi-jurisdictional employment matters.
Digitally adept, tech oriented with AI tool experience to help enable pace and efficiencies across workload activity.
Prior experience partnering with HR, employee relations or compliance teams in a corporate environment.
Bachelor's degree and/or paralegal certificate from an accredited institution.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.
We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at ReasonableAccommodations@Aon.com or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.
For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.
Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will
not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Pay Transparency Laws:
The salary range for this position (intended for U.S. applicants) is $90,000 - $100,000 annually. This is an HOURLY, non-exempt role. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various @types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
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Aon's legal team is looking for an experienced Paralegal with employment law experience. If you're proactive and motivated by making an impact, this could be the opportunity for you!
This role is hybrid based out of one of our US-based Aon offices, the Chicago, IL office preferred.
Aon is in the business of better decisions
At Aon, we shape decisions for the better to protect and enrich the lives of people around the world.
As an organization, we are united through trust as one inclusive team, and we are passionate about helping our colleagues and clients succeed.
What the day will look like
The Senior Employment & Labor Law Paralegal will provide comprehensive, independent support to the company's employment law function, partnering and assisting attorneys across a wide range of labor and employment matters, including litigation, administrative agency proceedings, internal investigations, and advisory work.
Employment Litigation & Agency Support
Support all phases of pre-litigation and litigation employment disputes, including discrimination, harassment, retaliation, wage and hour, wrongful termination, and restrictive covenant matters
Oversee and strategically manage discovery processes with outside counsel, including coordinating and overseeing witness interviews, gathering and managing document collection and coordinating with internal stakeholders
Draft and review responses to demand letters and pleadings and submissions for administrative agencies, including the EEOC and state fair employment practices agencies.
Monitor federal, state, and local employment laws and related legal developments, including FLSA, ADA/ADAAA, ADEA, Title VII, EPA, FMLA, and OWBPA, and help update policies and practices accordingly, as well as prepare and maintain legal summaries, charts, and reference materials.
Assist attorneys in providing strategic, solutions-oriented guidance to HR and business leaders across the employee lifecycle, including hiring, performance management, accommodations, leaves, pay equity, terminations, and restrictive covenants.
Draft, review, and manage complex employment-related documents, including employment agreements, separation agreements, compensation documents, policies, handbooks, position statements, severance and settlement agreements, and sensitive correspondence.
Investigations & Compliance
Assist with internal workplace investigations, including overseeing document collection, preparing interview outlines, detailed interview summaries, building investigative chronologies, and organizing evidentiary records.
Refine, support, and monitor litigation holds and defensible data-collection processes in coordination with IT, HR, and third-party vendors.
Support and help manage responses to government inquiries, audits, and information requests, ensuring accuracy, consistency, and timeliness.
Executive Compensation & Employee Benefits
Update plan materials and documents (e.g., conform a plan document to incorporate latest amendments, make sure they are stored and delivered to appropriate parties)
Prepare meeting minutes and corporate resolutions
Review plan communications (e.g., drafts of correspondence prepared by PO that need a review)
Establish a filing system for resolutions and minutes.
Case & Matter Management
Independently manage and maintain case files, matter budgets, calendars, and deadline tracking across broad portfolio of employment matters
Serve as key liaison among outside counsel, HR, business leaders, and vendors facilitating efficient communication and issue resolution.
Drive the development and continuous improvement of templates, best practices, and employment-law-specific processes, contributing to increased efficiency, operational excellence, and risk mitigation.
How this opportunity is different
This role requires strong experience in employment-related disputes, legal operations framework, document management and general knowledge of employment laws and regulations, and coordination with stakeholders. The Senior Paralegal is expected to exercise sound judgment, manage matters independently, and serve as a trusted liaison to internal partners and outside counsel.
Skills and experience that will lead to success
Must have 5+ years of progressive paralegal experience, with significant focus on employment or labor law.
Must have demonstrated experience supporting employment litigation and administrative proceedings with a high degree of independence.
Exceptional written and verbal communication skills, with the ability to interact confidently with stakeholders.
Superior organizational skills and attention to detail in managing complex, high-volume matters.
Proven discretion and sound judgment in handling sensitive and confidential information.
Ability to prioritize, anticipate issues, and manage competing deadlines in a fast-paced, high-stakes environment with minimal oversight
Experience supporting multi-jurisdictional employment matters.
Digitally adept, tech oriented with AI tool experience to help enable pace and efficiencies across workload activity.
Prior experience partnering with HR, employee relations or compliance teams in a corporate environment.
Bachelor's degree and/or paralegal certificate from an accredited institution.
How we support our colleagues
In addition to our comprehensive benefits package, we encourage an inclusive workforce. Plus, our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. Furthermore, all colleagues enjoy two "Global Wellbeing Days" each year, encouraging you to take time to focus on yourself. We offer a variety of working style solutions for our colleagues as well.
Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. As a result, at Aon, you are more connected, more relevant, and more valued.
Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.
Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. People with criminal histories are encouraged to apply.
We are committed to providing equal employment opportunities and fostering an inclusive workplace. If you require accommodations during the application or interview process, please let us know. You can request accommodations by emailing us at ReasonableAccommodations@Aon.com or your recruiter. We will work with you to meet your needs and ensure a fair and equitable experience.
For positions in San Francisco and Los Angeles, we will consider for employment qualified applicants with arrest and conviction record in accordance with local Fair Chance ordinances.
Aon is not accepting unsolicited resumes from search firms for this position. If you are a search firm, you will
not be compensated in any way for your submission of a candidate, even if Aon hires that candidate.
Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.
Pay Transparency Laws:
The salary range for this position (intended for U.S. applicants) is $90,000 - $100,000 annually. This is an HOURLY, non-exempt role. The actual salary will vary based on applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.
Aon offers a comprehensive package of benefits for full-time and regular part-time colleagues, including, but not limited to: a 401(k) savings plan with employer contributions; an employee stock purchase plan; consideration for long-term incentive awards at Aon's discretion; medical, dental and vision insurance, various @types of leaves of absence, paid time off, including 12 paid holidays throughout the calendar year, 15 days of paid vacation per year, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, health savings account, health care and dependent care reimbursement accounts, employee and dependent life insurance and supplemental life and AD&D insurance; optional personal insurance policies, adoption assistance, tuition assistance, commuter benefits, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.
