Records Manager

U.S. Courts • Saint Louis, MO • 22h ago

Summary The US Court of Appeals for the Eighth Circuit in St. Louis, Missouri is seeking a Records Manager for the Clerk's Office. The Records Manager is responsible for maintaining, distributing and tracking the various case records filed with the court. Responsibilities The Records Manager is the primary liaison between District Court clerks' offices and the Clerk's office staff, chambers staff, judges, and the Staff Attorney's office for obtaining records, transcripts, courtroom materials, sealed materials, state court records and exhibits, as well as locating and providing miscellaneous materials for chambers. The Records Manager is also principally responsible for all audit tasks and manages all mail services. Work is performed in an office setting. Typical work hours are 8:00 am - 4:30 pm or 8:30 am - 5:00 pm with work outside of normal business hours occasionally needed. Representative Duties: Ensures all record material that is necessary for the court is transferred from district courts and administrative agencies. Retrieves files, transcripts, exhibits, and record material. Makes copies of records for court personnel, judges, and others. Corresponds with district courts to obtain record material and maintains tickler system of requests made to follow up on requests. Maintains reports in CM/ECF. Logs all sealed records and ensures they are maintained as sealed records. Makes copies of pre-sentence investigation reports, transcripts, and administrative records in electronic or paper form. Enters receipt of all records in CM/ECF. Routes records to appropriate court staff, staff attorneys or chambers, as necessary. Advises court staff of receipt of records. Maintains, stores, and organizes records. Prepares and ships records to the Federal Record Center and NARA. Contacts attorneys to obtain needed record materials, and coordinates with chambers for the return of records. Obtains missing or misplaced materials from the appropriate source. Ships records and other materials to chambers and to branch offices in connection with court sessions. Coordinates return of materials in the event of calendar changes. Maintains, reviews, and audits all UPS and Federal Express records. Tracks missing or delayed materials. Performs daily mail duty, including opening, logging, sorting, and distributing mail to appropriate office staff. Advises Clerk on mailing procedures and availability of alternative services. Makes suggestions for improvement in procedures. Analyzes new equipment offered by vendors and makes proposals to the Clerk. Monitors postage usage to prevent fraud, abuse, or waste. Performs audits to assist the Clerk in evaluating mail, UPS and Federal Express usage in connection with requests from the judges for alternative services. Monitors and resolves delinquent records issues. Serves as bailiff for court sessions. Assists with courtroom preparation. Performs other courtroom duties as required. Requirements Conditions of Employment Applicants must be a US citizen or a lawful permanent resident of the United States currently seeking citizenship or intending to become a citizen immediately following meeting eligibility. Selected applicants are hired provisionally pending the results of fingerprinting and a background check. Direct deposit of pay is required. Employees are subject to and must comply with the Code of Conduct for Judicial Employees. . Qualifications Required Qualifications: Paralegal training or 4+ years equivalent work experience that demonstrates the necessary knowledge and skills. Ability to effectively communicate orally and in writing with individuals and groups (judges, court staff, attorneys, district court offices and members of the public). Ability to work independently as well as collaboratively. Detailed knowledge of court filing systems. High degree of understanding of district court records and files. Knowledge of court confidentiality requirements. Ability to consistently demonstrate sound ethics and judgment. Preferred Qualifications: Bachelor's degree in a relevant field. Knowledge of court operations, functions, and organizational structure of units supported. Knowledge of the Guide to Judiciary Policy, the Human Resources Manual, and internal controls guidelines and how they apply to each court unit. Familiarity with CM/ECF. Education High School Diploma or equivalent. Additional Information Positions with the US Courts are "excepted service" positions and employees serve "at will." No relocation expenses are permitted All applicant information is subject to verification. Providing false and/or misleading information may be grounds for removal from the application and selection process, as well as disciplinary action if discovered after hire. The United States Courts are Equal Opportunity Employers committed to equity and inclusion in the hiring process, and the Eighth Circuit values diversity in the workplace.

Similar Jobs

Operations Research Analyst

BOOZ, ALLEN & HAMILTON, INC. • Scott Air Force Base, IL • 8h ago

Management & Administrative

Operations Research Analyst The Opportunity: As an operations analyst, you're passionate about exploring the root cause of an issue and then analyzing, reporting, and developing recommendations for a creative solution. W...

8h ago

Go to Apply

ServiceNow Platform Architect

SAIC • Scott AFB, IL • 22h ago

Management & Administrative

Description SAIC is seeking ServiceNow Platform Architect to support the Enterprise ServiceNow Platform for USTRANSCOM located at Scott Air Force Base (AFB) in Illinois. The USTC Managed Information Technology Services (...

22h ago

Go to Apply

Industry X - Engineering System PTC Windchill PLM Senior Manager

Accenture • Saint Louis, MO • 22h ago

Management & Administrative

WHO WE ARE:We are Industry X: We embed innovation, intelligence, and sustainability in the way the world makes things and the things it makes. Industry X enables leaders to act quickly and confidently as they pivot to th...

22h ago

Go to Apply

Production Manager

Actalent • Saint Louis, MO • 23h ago

Management & Administrative

Job Title: Senior Production Manager Job Description We are actively seeking a dynamic and experienced Senior Production Manager to join our Plant Leadership Team at our plant. This is your opportunity to lead operations...

23h ago

Go to Apply

Security Officer - Clearance Required Reception

Allied Universal • Saint Charles, MO • 1d ago

Management & Administrative

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wil...

1d ago

Go to Apply

Security Officer - Clearance Required Lobby

Allied Universal • Saint Louis, MO • 1d ago

Management & Administrative

1d ago

Go to Apply

Security Officer - Clearance Required Gatehouse

Allied Universal • Saint Charles, MO • 1d ago

Management & Administrative

1d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Kirkwood, MO • 1d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Kirkwood, MO • 1d ago

Management & Administrative

1d ago

Go to Apply

Onboarding Specialist, Onboarding Specialist, Market Management

Edward Jones • Saint Louis, MO • 1d ago

Management & Administrative

Want a meaningful career where you can make a difference? Edward Jones sounds perfect for you. Collaboration. Autonomy. Opportunity. Words our headquarters associates use when talking about working at Edward Jones. Words...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.