Administrative Assistant 1 Multicultural Life Office

SUNY Cortland • Cortland, NY • 3d ago

SUMMARYProvide administrative support to the Director and Assistant Directors of the Multicultural Life and Diversity Office (MLDO.) Watch to learn more about careers at SUNY Cortland:https://www.youtube.com/watch?v=98njPbVKNFY WHAT MAKES SUNY CORTLAND A GREAT PLACE TO WORK? Our positions provide predictable salary progressions, and many offer permanency. Generous benefits include health, dental, and vision insurance, various retirement program options, flexible spending and dependent care accounts, long term disability and tuition reimbursement. SUNY Cortland prioritizes work-life balance and well-being in all forms. The universitys state-of-the-art Student Life Center is free for employees to use, with membership options for families. SUNY Cortlands Child Care Center welcomes the children of employees and community members, as space allows. Alternate work schedules are available with a supervisors approval. Professional development opportunities exist through training, continuing education programs, tuition reimbursement and conference travel, based on funding. Cortland County and surrounding areas offer easy access to arts, entertainment, outdoor recreation and much more. Experience Cortland dives deep into the regions offerings. MAJOR RESPONSIBILITIESAdministrative Support Serve as first point of contact for the office. Answer phone calls and give information to callers, take messages, and transfer calls to appropriate individuals. Greet in-person visitors or callers and handle their inquiries; or direct them to the appropriate person. Open, read, route, and distribute incoming mail and email for multicultural.life@cortland.edu or other materials and answers routine inquiries. Prepare and mail all outgoing correspondence from the office. Set up and manage paper and electronic filing systems. Maintain professional staff calendars. Schedule and confirm appointments and room reservations for meetings. Save copies of various documents, either digitally or in hard copy; file them appropriately and distribute them to relevant staff.Budget and Financial Transactions Assist Director with office budget and financial transactions. Organize transactions in an excel document to make sure we are staying within budget for specific programs, initiatives, supplies, etc. Submit paperwork for financial transactions, including orders for giveaways, office supplies, technology, and program-related materials. Create and submit travel expense reports for staff. Order and distribute supplies.Program Support Assist in preparing, advertising, and coordinating logistical components of programming. Create and monitor registration forms for programs and events. A few examples include the Kente Celebration, Conference and Ally Development Workshops, etc. Maintain event calendars and reserve rooms needed. Send out campus communication to advertise upcoming programming. Create event materials such as invitations, nametags, programs, etc. Prepare necessary handouts for upcoming programs.Work Study Student Support Help supervise work study students. Collaborate with the MLDO professional staff to create tasks for the work study students. * Keep track of the work study students hours worked and approve their time sheets. REQUIRED QUALIFICATIONS Appointment to this position could be a permanent competitive appointment or a permanent non-competitive appointment. 1. Permanent Competitive Appointment Options: Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. If you are on the Civil Service eligible list for this title, you may receive a canvass letter via email. You must record your response via NY.gov and follow instructions in the canvass email. Section 70.1 Transfer to Administrative Assistant 1, SG 11:

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