Construction Administrative Assistant

The Resort at Paws Up • Greenough, MT • 1w ago

Purpose

The Construction Administrative Assistant assists the Construction Project Manager and the Special Projects Director with construction of project s . The Resort at Paws Up has multiple projects ranging in size from $20K - $10M, with typical annual Capital Expenditures ranging from $2 M - $ 5M.

Primary Functions and Responsibilities

Work daily with Construction Project Manager(CPM) and Special Project Director (SPD)to keep the team organized and details in line for various projects.

Work with CPM and SPD to create various SOPs for the Paws Up Field Guide.

Create a working document complete with all of the open permits. Putting each permit together with different buildings and creating budgets.

Manage the administration of the project budgets including contracts, documentation, and tracking.

Manage administration of change orders, track progress with project completion and budgets

Involved with project communication and documentation, along with project follow ups and hand off to the maintenance team.

Maintain shop drawing logs and project-related documentation.

Assist in organization and maintaining project software.

Facilitate specification list including product and material research and liaison with procurement team.

Ensure project is executed within specifications and design intent is followed through in all phases.

Monitor project progress and handle any issues that arise.

Supportive Functions and Responsibilities

Demonstrate professional skill , high standards , sound judgment and professionalism.

Promote communication to enhance working relationships and work product by creating a collaborative relationship with peers and vendors

Create a positive work environment and ensuring teamwork within the project organization, utilizing the resources needed to drive quality and value to Paws Up Montana. Strong emphasis on team building and motivation.

Transfer knowledge to others and support a continuous learning environment.

Sensitivity and respect for Montana culture and the environment we live and work in.

Education and Experience

Bachelor's degree preferred

A year or more of post-internship architectural design and/or construction experience a plus .

Extremely organized, detail-oriented, proactive and self-motivated

Proficient with Microsoft Office, with advanced knowledge of Excel and Projects

Highly organized and proficient with project documentation

Knowledge of basic accounting skills

Intermediate knowledge of drafting software including AutoCAD or similar

3D modeling and visualization skills are a plus

Understand technical terminology of the architectural and construction industry

Knowledge of construction schedules and time frames

Valid driver's license, ability to meet company driving requirements

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