Finance and Administrative Manager, CES
Posting Number: JR108143
Location: Colorado
Engineering a world of possibilities
The Conference and Event Services (CES) Finance and Administrative Manager is a critical member of our team whose primary duties include fiscal management, contracting, and supporting the Intern Housing program at Mines.
Serving as our Finance and Administrative Manager, you will manage budgets in auxiliary accounts. This work is vital because you will independently create ad-hoc analyses, scenario projections and a variety of financial reports that executive management will rely on for strategic decisions.
This position requires critical and strategic thinking, the ability to perform robust financial analyses, independent problem-solving abilities, effective and collaborative interpersonal skills, detail-orientation, initiative, a strong customer services focus, and the ability to manage simultaneous, high-profile projects. If that sounds like you, please apply!
This work takes place primarily on campus in Golden, Colorado. Occasionally, you will be required to work non-routine hours to assist with event support, including weekends and evenings.
Primary Responsibilities
Financial Management
Develop, manage and coordinate CES program/event budgets including revenue forecasts expenses.
Coordinate operating and capital request processes.
Develop long term projections for CES using trend analysis, benchmarking data and financial assumptions.
Provide accounting and reconciliation functions for CES programs and events.
Prepare financial documents including purchase requisitions, deposits, journal entry requests and budget entry requests.
Prepare various standard and ad-hoc financial reports for executive management.
Manage credit card payments and transfers information into database.
Create and send client invoices and respond to billing questions.
Assist with aging report responsibilities and payment follow up.
Collect and processes security deposits and monthly financial transactions.
Program Administration
Serve as first point of contact for intern housing. Processes, tracks and manages leads.
Collaborate with Mines departments, and external partners to coordinate group intern contracts.
Develop both group and individual intern housing contracts for processing and coordinate with Human Resources to conduct background screenings for individual interns and program instructors as needed.
Update intern housing website as needed.
Manage move-in and move-out process.
Department Management and Training
Identify CES Department training needs. Create SOPs and manage Operations Manual.
Responsible for maintaining and organizing electronic document management system for CES.
Assist with ordering and inventory of supplies, assist with department projects, and help staff events for the department as needed.
Supervise daily activities of student employees.
Assist Associate Director of Operations in recruitment, student contracts.
Minimum Qualifications:
Bachelor's degree in accounting, finance, business or related field, from an accredited four-year institution of higher education (demonstrated and progressive experience in event management can be substituted for degree). Work experience related to the job duties may be substituted for education on a year-to-year basis.
Two years of experience in accounting or bookkeeping.
Demonstrated customer service skills and ability to work well with varied client groups.
Demonstrated multi-tasking and project management skills.
Outstanding administrative, planning and budgeting skills.
Strong computer skills and audio/visual knowledge particularly in the MS Office Suite.
Preferred Qualification
Three or more years of accounting/bookkeeping experience.
Experience in an event planning environment.
Analytical abilities to develop ad-hoc financial reports as needed for strategic planning.
Salary and Benefits
$66,000 - $70,000 annual salary
Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.
Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:
Flexible health and dental care options
Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus.
Fully vested retirement plan on first day of employment, with generous employer contribution
Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
Free RTD Ecopass
All Mines employees also have access to https://stateofcolorado.benefithub.com/app/home through the State of Colorado and free tickets for Mines https://minesathletics.com/ home games, as well as access to the state of the art https://minesathletics.com/facilities/student-recreation-center/13 (fitness classes and training, swimming pool and more) and equipment rentals through the https://minesathletics.com/sports/2016/7/10/outdoor-recreation-home.aspx. We are proud to have recently opened an on https://www.mines.edu/human-resources/employee-total-rewards/benefits/faculty-staff-benefits/more-for-you-aa/mines-early-childhood-center/. For more details about benefits at Mines, visit https://www.mines.edu/human-resources/benefits/.
How to Apply
Complete an online application (personal information, demographic information, veteran status)
Upload a resume or CV
Upload a cover letter
Candidates must be currently authorized to work in the United States. Visa sponsorship is not available for this position.
This posting may be used to fill more than one vacancy based on business needs.
References will not be contacted until later in the selection process and you will be informed before that contact is made.
Application review will begin February 26, 2026. This posting will remain open until filled and may close without notice. For best consideration, apply by
February 25, 2026 at 11:59 p.m. as applications received after that date may not be reviewed.
Successful completion of a background investigation is required for this position.
About Mines & Golden, CO
When the world looks for answers, the world looks to Mines.
Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025).
Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.
At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size.
That size - roughly 8,200 undergraduate and graduate students - also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued a
