Overview
Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today's biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.
The American Heart Association has an excellent opportunity for a Sr. Operations Manager based at our National Center ( Home-Based is acceptable) .
This is a fixed-term position with funding through 6/30/2028. Funding likely to extend
The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.
TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Fac ebook , X, and at heart.jobs.
Responsibilities
Responsible for leading operations for a portfolio of data science research grants, including tracking, management, communication, and working with staff in the Office of Science Operations. Leverage AI across different programs and expertly navigate programs, including Excel and Smartsheet, to maximize operational efficiency for this specific responsibility and others (below.
Responsible for establishing and leading operations for a new surveillance program, including communicating with external stakeholders, internal staff, contractors, and expert volunteer committees.
Coordinate with lead staff statisticians and epidemiologists to provide operational and communication plans between external healthcare volunteers and leaders with other departments within the organization. Recommend approaches and suggestions for final decisions and moving forward.
Responsible for handling operations, such as accounting, expense reporting, and procurement; and building relationships with legal, external vendors, and partners to ensure that the overall business goals are achieved. Develops reports, trackers, or assessment tools to ensure compliance, as needed.
Develop, prepare, and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing, contract terms and vendor invoices against budget. Provide reconciliation, mentorship, and recommendations.
Handle departmental contracting processes, including site and sponsor contracts.
Work with the American Heart Association legal department to establish and negotiate contract terms for hospitals, practices, sponsors, etc. Monitor and track process of associated statuses and documents.
Utilize vendor and/or American Heart Association systems (e.g., E1, Optimus, iEnvision, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses.
Handle staff who support operational activities.
Want to help get your resume to the top? Take a look at the experience we require:
Qualifications
Bachelor's Degree or equivalent work experience, Master's Degree preferred.
Minimum of five (5) years of meaningful work experience, research in the healthcare space, legal, contracts, and budget.
Five (5) years of grants and grant management experience.
Excels in oral and written communications. Ability to communicate with all levels of Association staff and outside experts. Ability to communicate with technology and non-technology staff.
Demonstrated ability to concurrently manage multiple projects and reprioritize ongoing work.
Comprehensive experience with researchers, operational planning, and management, applying the principles and practices of accounting, financial analysis, and general business administration.
Extensive knowledge of budgeting, financial, and reporting processes for service agreements and/or grants.
Proficient in budget projection and planning, variance analysis, and reconciliation requirements. Ability to analyze financial data and interpret, into narrative form.
Preferred Work Experience:
Seven (7) plus years of meaningful work experience, including research grants and grant management in the healthcare space, legal, contracts, and budget.
Three (3) years of experience with developing and managing process (and process change) documentation.
Three (3) years of experience working in a fast-paced, multifaceted environment. Excellent at working against deadlines to provide the end product.
Compensation & Benefits
The expected pay range will be $105,000 - $125,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition - You are rewarded for achieving success by merit increases and incentive programs; based on @type of position
Benefits - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
Professional Development - You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
Work-Life Harmonization - The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
The American Heart Association's 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.
This position not a match with your skills? Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
LI-Hybrid
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Default: Location : Location US-TX-Dallas
Posted Date 1 week ago (2/6/2026 12:02 PM)
Requisition ID 2026-17106
Job Category Science & Research
Position Type Full Time
