Provides administrative and operational support to EH management which may include scheduling, coordinating, and attending routine meetings with internal and external stakeholders and vendors and projects that are confidential in nature.
Coordinates with Agency operations team members with respect to office/building/agency initiatives and/or directives to support implementation.
Utilizing project management and other departmental tools, plans and executes special projects, events, and meetings. Takes initiative to proactively manage time frames and deadlines.
Provides support in program status/mini meetings as necessary and actively participates on program, division and agency committees as requested.
Effectively performs the technical duties of Business Support staff.
Easily adapts and quickly learns new projects, grants, programs, and policies.
Performs other duties as assigned
Leadership and Staff Supervision
Serves as a SME for the Business support team and defines standards of practice for Business Support role in coordination with Manager/Director.
Models collaborative leadership and builds teamwork and a culture of excellence and quality improvement within the Business Support team and Program.
Develops and maintains effective working relationships with other employees, representatives of other agencies and organizations, and members of the community.
Develops a competent business support workforce through assessment, training, coaching, and goal setting.. Recognizes excellence, coaches, and motivates to improve employee engagement, performance and behaviors. Documents and administers progressive discipline in collaboration with Manager.
Participates in candidate interviews as requested.
Emergency Preparedness Duties
Employee responds, as required, to support public health emergencies ,incidents and events. Employee participates in all exercises and drills on emergency preparedness, as required. Completes trainings identified as appropriate for this level employee.
Additional Duties
Participates in various committees and boards related to program activities and responsibilities. Performs community outreach.
Performs other duties as assigned and required.
HIPAA STATEMENT
Maintain sensitive & confidential client information according to the HIPAA policy.
Supervisory Responsibilities:
Supervision Received: Manager
Supervision Exercised: Supervises Business Support team members. May take on additional positions as necessary.
Qualifications for Success
Knowledge of:
Office administration/management functions including customer service, accounting, and records management.
Standard accounting procedures and principles including expense reconciliation, account coding, and accounts receivable.
Advanced operation of personal computers, related equipment, and software including word processing, spreadsheets, and databases. Shall be proficient in Microsoft Word, Excel, Sequel, Outlook, PowerPoint, and Adobe.
Supervisory techniques and methods.
Ability to:
Supervise and mentor staff in a productive and positive manner.
Establish and maintain effective working relationships with other County employees, representatives of other agencies and organizations, and members of the community.
Follow complex verbal and written instructions and to communicate effectively verbally and in writing.
Organize and prioritize work without direction from the supervisor.
Interpret and apply a variety of complex organizational policies and procedures.
Perform word processing and data entry work at high level of skill to accurately complete a relatively heavy workload in a timely manner.
Exercise initiative and sound judgment and apply appropriate decision-making within scope of work procedures.
EQUIPMENT USED
Must demonstrate proficiency skills in computer use including internet, email, and Microsoft Office Suite. Must be able to learn and become proficient with equipment and software programs as required to perform assigned duties effectively and efficiently.
More Qualifications for Success
Education: Bachelor's degree, business management, business administration, finance, accounting, project management, public health or environmental health or similar is required.
Experience: Five years' previous experience in an administrative or operational support role is required. Previous training or supervisor experience is preferred. Previous experience in public health and/or supervisory experience may be considered in-lieu of education requirements.
Professional Qualifications:Must demonstrate accuracy in data entry and proficiency in Microsoft Office Suite software platforms.
WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
This role remains in a semi-stationary position, often sitting or standing for prolonged periods of time. Occasionally, this role will move about to accomplish tasks by walking or traveling from one department to another, or by traveling from one worksite to another. This position's physical demands are assessed to be light work that includes moving objects up to 50 pounds.
Adams County and the 17th Judicial District Attorney's Office complies with Colorado's Job Application Fairness Act ("JAFA"). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant's age, date of birth, or dates or attendance or graduation.
Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations.
Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice!
Benefits You Expect:
AFLAC Supplemental Medical Insurance
Basic Term Life & Optional Term Life Insurance
Deferred Compensation Plan
Dental/Vision/Medical Plans
Generous Vacation/Sick leave
Long-Term Disability
Retirement Plan
Short-Term Disability
Plus some you might not expect:
Employee Assistance Program
Employee Fitness Center
Employee Health Clinics
Flexible Work Schedules
Recreation Center Discounts
Training & Tuition Reimbursement Programs
Wellness programs
Lactation friendly certified workplace
01
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Yes, I understand and agree
Yes, I understand but disagree.
02
Please select how you meet the minimum education and experience requirements:
Bachelor's degree, business management, business administration, finance, accounting, project management, public health or environmental health or similar, AND Five years' previous experience in an administrative or operational support role.
Associate's degree, business management, business administration, finance, accounting, project management, public health or environmental health or similar, AND Seven years' previous experience in an administrative or operational support role and/or supervisory experience.
High School Diploma/GED, AND Nine years' previous experience in an administrative or operational support role and/or supervisory experience.
None of the above.
03
Did you provide your resume?
Yes
No
04
Did you provide your college transcripts?
Yes
No
Required Question
Employer
Adams County
Address
4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213
Website
http://www.adcogov.org/current-career-opportunities
Apply
Please verify your email addressVerify Email
