Administrator IV, Business Office - Denver
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Administrator IV, Business Office - Denver
Salary
$71,544.00 - $82,272.00 Annually
Location
Denver, CO
Job Type
Full Time
Job Number
HAA 50139585-02/26
Department
Department of Transportation
Division
Division of Accounting & Finance
Opening Date
02/13/2026
Closing Date
3/1/2026 11:59 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
2829 W. Howard Pl, Denver, CO 80204
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Lynn Livingston, LynnR.Livingston@state.co.us 303-757-9110
Hiring Pay Rate
The 2025 Step Pay Program may increase the salary range for employees with time in the class series.
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is only open to Colorado state residents.
New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.
About CDOT
CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits (https://www.codot.gov/topcontent/employment/benefits) for details. Some positions may qualify for Public Service Loan Forgiveness (https://studentaid.gov/pslf/) .
CDOT for All
CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.
The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.
Description of Job
About the Unit
The Administrator IV works in The Colorado Department of Transportation's (CDOT's) Headquarters (HQ) Business Office. The Office ensures the financial integrity of all business transactions throughout Headquarters in meeting its fiduciary responsibilities to the public. The Office works directly with the CDOT offices of the Center for Accounting, Financial Management and Budget, Procurement & Contract Services, , and the Chief Financial Officer. The office is also responsible for ensuring HQ Business Office compliance with financial and budgetary policies and procedures including State Fiscal Rule.
About the Position
The Administrator IV acts as the Staff Authority/Subject Matter Expert for the HQ Business Office on the processing of employee travel reimbursements and In-State & Out-of-State Travel Reimbursement Policy and Procedural Directives. This position is responsible for posting all CDOT employee travel reimbursement requests from all 25 HQ Divisions and for posting all HQ Travel Card payments to the bank. This position reports directly to the Commercial Card/Division of Transit and Rail (DTR) Programs Manager and will also assist with the increasing responsibilities of the Commercial Card operations. The Administrator IV assists with the accounts payable operations for DTR and provides additional financial support to that HQ Division.
Your duties and responsibilities will include, but are not limited to, the following:
Internal Employee Travel Reimbursements
Act as Staff Authority/Subject Matter Expert for all CDOT Employee Travel Reimbursement payment processing that occurs in the HQ Business Office.
Post all CDOT Employee Travel Reimbursement requests from all 25 HQ Divisions and ensure payment accuracy for all requests.
Check all Out-of-state Travel (OOST) expenditures against the cost center budget and confirm accuracy prior to posting.
Provide expertise and guidance on State Travel Fiscal Rules, various State Controller Policies, CDOT In-State Travel Procedural Directives, and CDOT Out-of-State Travel Procedural Directives related to the travel reimbursements.
Monitor cost center expenditures and enforce CDOT Out-of-State Travel budgets and policies for all 25 HQ Divisions for all Employee Travel Reimbursement transactions.
Provide detailed explanations to HQ Division staff regarding Per Diem, Incidentals, Mileage, Other Allowable Expenses, Lodging, Rental Vehicle and Airfare.
Assist employees with coding issues on travel reimbursements and verify correct documentation is attached.
Ensure reimbursements are submitted within the timelines outlined in Travel Fiscal Rule.
Provide input into any changes to CDOT's In-State and Out-of-State Procedural Directives.
Provide input into and/or recommendations for any new CDOT Policies or Procedural Directives related to In-State and Out-of-State travel.
Update as needed and/or develop In-State and Out-of-State travel processes and procedures for all 25 HQ Divisions.
Provide guidance to employees in all 25 HQ Divisions for In-State and Out-of-State processes and procedures.
Develop and provide training for In-State and Out-of-State travel processes and procedures for all 25 HQ Divisions.
CDOT Commercial Card Program
Assist with the increasing responsibilities of the Commercial Card operations to all 5 CDOT statewide regions, all 25 HQ Divisions, Aeronautics, and the Colorado Transportation Investment Office for both PCard & Travel Card transactions.
Assist the Commercial Card Program Manager with managing processes and procedures related to the use of the Commercial Cards; assist with developing efficiencies, controls and consequences to best fit the Department's needs.
Assist with the oversight and management of the Commercial Card Contract including answering questions regarding the contract and working with the provider bank to manage all changes during the life of the contract.
Assist with revisions to the Commercial Card Program Manual for users.
Assist the Commercial Card Program Manager with creating both policy and procedural directives to ensure department and cardholder accountability.
Post all HQ Travel Card payments to US Bank.
Coordinate with CDOT Statewide Region Commercial Card Coordinators in the overall implementation, administration, maintenance, compliance, enforcement and training of the Commercial Card Program.
Work with all CDOT Regions and Programs to ensure that Commercial Card processes/procedures are standardized statewide.
Answer questions and resolve reconciliation problems for users in both the bank and SAP systems.
Apply State Fiscal Rules and Procurement Code & Rule as they relate to PCard and Travel Card transactions.
Provide guidance related to Travel Card transactions, ensuring compliance with State Travel Fiscal Rules, CDOT In-State Travel and CDOT Out-of-State Travel Procedural Directives.
Monitor cost center expenditures and enforce CDOT Out-of-State Travel budgets and policies for all 25 HQ Divisions for all Out-of-State Travel Card transactions.
Approve the monthly SAP Travel Card payments for each of the 12 managing Travel Card accounts for the HQ Business Office through OnBase AP.
Troubleshoot end user issues with Commercial Card transactions.
Manage the process of uploading monthly US Bank and Amazon reports to data analytic tool (Diligent). This includes analyzing the results, sending questionnaires regarding suspected split purchases to Region Commercial Card Coordinators, developing new questionnaires as needed, researching responses to questionnaires and researching/remediating transactions in several different categories.
Work with the Compliance for Accounting & Finance team to analyze other various data analytics relating to the Commercial Card (i.e. suspicious key word analysis, unapproved MCCs {merchant category codes} and after-hours purchases) and help determine solutions to issues.
Attend the newly created Commercial Card Workgroup meetings and solicit input from Region Commercial Card Coordinators on a monthly basis.
Manage all utilization of the electronic business office filing system and OnBase to ensure easy retrieval of all financial documentation for Commercial Card audit inquiries.
Invoice Processing for The Division of Transit and Rail (DTR)
Provide fiscal services to DTR by ensuring invoices are processed in an accurate and timely manner with the proper Federal & State authorization.
Review invoices and documentation provided by DTR and process them through Brainware, OnBase AP and SAP.
Apply correct financial coding and entries in SAP for invoices presented.
Examine all payment @types to determine whether costs are allowable under Federal, State, and CDOT regulations and procedures.
Assist with both internal & external audit requests and produce all invoice documentation when required.
Trouble Shooting & Problem-Solving for DTR
Assist with high-level and complex DTR payment issues (payment corrections due to payments made from incorrect POs, incorrect match amounts withheld, grant period of performance issues, duplicate payments, problems with transit vendor back-up documentation, etc.).
Investigate discrepancies & troubleshoot errors in all systems, including Brainware, OnBase AP, SAP, and research issues by reviewing documents in COTRAMS.
Ensure ongoing compliance with all relevant federal and state legislation, policies, procedures and contractual terms affecting the assigned areas of responsibility.
Help implement HQ Business Office policies, procedures, and internal controls for processing financial transactions such as payables, receivables, purchasing, journal entries, and budget adjustments.
Other Duties as Assigned.
Work Environment
Your schedule will primarily be 8:00 am - 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
After a training period, you will likely work a hybrid schedule with a combination of in-office and remote work, with the expectation of at least one day a week in-office. The expectation is to be in the office at least one day a week for our team day. This could change based on operational needs.
May need to travel to other CDOT Regions or locations to give/receive training and/or attend meetings when needed.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Experience Only:
Must total 7 years and include the following:
4 years of experience in accounting, business administration, public administration, finance or another area closely related to the major job duties.
AND at least 3 years of experience with a primary focus on accounting, business or financial operations, budget/financial analysis or implementation.
OR
Education and Experience:
A combination of education and experience that totals at least 7 years
Education from an accredited college or university in accounting, business administration, public administration, finance or another field of study closely related to the job duties will be considered.
Full-time professional work experience with a primary focus in accounting, business or financial operations, budget/financial analysis or implementation will be considered.
Please Note: The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.
College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, your name, all coursework and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. Credential evaluation reports must be official. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.
Condition of Employment
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
Preferred Qualifications
The exceptional applicant will be an experienced financial professional with proven ability or accomplishment in the following:
Demonstrated success with the duties listed in the Description of the Job section;
Years of State service experience related to the duties of this position;
Highest work/personal ethics and integrity;
Professional knowledge of, or experience with State Fiscal Rules, State Procurement Code and Rule, State Controller Policies, State contracting processes, and Generally Accepted Accounting Principles (GAAP).
Knowledge of, or experience with CDOT In-State and Out-of-State Travel policies;
Experience with State Commercial Card operations/administration;
Experience with financial analysis, managing financial processes and financial reporting;
Experience monitoring expenditures to ensure they are within budget and comply with all applicable policies, rules and regulations;
Accounts Payable and Receivable experience;
Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
Excellent customer service experience, including a proven ability to partner with professionals, consultants, and staff at all levels, with sensitivity to their needs and priorities;
Ability to work with a variety of stakeholders;
Strong organizational skills;
Ability to work under tight deadlines and be adaptable to changing assignments;
Ability to take initiative to solve problems in an innovative manner;
Strong time and project management skills, including prioritization and multi-tasking ability;
Excellent reasoning, investigative, analytical, and problem-solving ability;
Excellent oral and written communication skills including facilitation and presentation skills;
Strong attention to technical detail and accuracy;
Effective interpersonal and relationship-building skills;
Ability to work effectively in both independent and team situations;
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, and the ability to quickly learn other software systems including but not limited to SAP, OnBase, Brainware, Diligent, OpenGov and Power BI.
Supplemental Information
Applicant Checklist
Complete Applications must include the following documents:
A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
A detailed chronological resume.Resumes must be uploaded as an attachment to your online application.
If you are using education to qualify, a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.
Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.
Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.
The Hiring Process:
All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.
A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.
Transfer, Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.
Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Info Cubic."
Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com (https://www.accurate.copm/) . Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA 92618.
The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includessocial security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go tospb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, atspb.colorado.govunder Rules.
ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston LynnR.Livingston@state.co.usor 303-757-9110.
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.
LL (SAP# 50139585 ; PCR#64636 )
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
The Colorado Constitution requires that applicants for State of Colorado positions be Colorado residents at the time the application is submitted. Are you a current resident of the State of Colorado who can provide proof of Colorado residency?
02
If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. The 2025 Step Pay Program may increase the salary range for employees with time in the class series. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".
03
If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Unofficial copies are acceptable, but they must show the name of the school, your name, completed coursework/credit hours, and if applicable that the degree was awarded and the @type and name of the degree. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Have you included your transcript(s) as an attachment to your application? If not, you may go back and do so now.
I am using education to meet part, or all of the minimum qualifications and I have attached my transcript(s) or official credential evaluation report to my application
No, I have not attached transcripts to my application because I am using experience to meet the minimum qualifications.
I have requested my transcripts from my college/university and will email them to LynnR.Livingston@state.co.us within 5 business days of the close date of the job announcement.
04
A chronological resume and a cover letter are required for your application to be complete. Your cover letter should describe how your experience aligns with the minimum qualifications and exceptional candidate section of this announcement. Documents must be uploaded as an attachment to your online application. Documents will not be accepted after the closing date and time of the announcement. Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Did you attach a resume and a cover letter to your application? If not, you may go back and do so now.
Yes
No
05
Please describe a time you used critical thinking to solve a work problem.
06
Please escribe your experience being part of a team. What are the benefits and pitfalls of being part of a team?
07
If you are a veteran, a copy of your DD214 Member Form 4 and any other documents is required. Please submit these as attachments to your online application. Did you attach the required documents to your application? If not, you may go back and do so now. Did you attach a copy of your DD214 to your application? If not, you may go back and do so now.
Yes
No - I am a veteran, but I do not qualify for veterans' preference
N/A - I am not a veteran
08
Have you been subject to disciplinary action in the last three years of your work experience? If so, please provide details of that disciplinary action. If not, please state "N/A".
09
Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify your application from the current position. If this does not apply to you, please put "N/A".
10
CDOT-Voluntary Self-Identification of Disability We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to: - Autism - Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS - Blind or low vision - Cancer - Cardiovascular or heart disease - Celiac disease - Cerebral palsy - Deaf or hard of hearing - Depression or anxiety - Diabetes - Epilepsy - Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome - Intellectual disability - Missing limbs or partially missing limbs - Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS) - Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression
Yes, I Have a Disability, or Have a History/Record of Having a Disability
No, I Don't Have a Disability, or a History/Record of Having a Disability
I Don't Wish To Answer
Required Question
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State of Colorado
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