Administrative Coordinator

Robert Half • Houston, TX • 14h ago

Description We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Houston, Texas. In this role, you will oversee the planning and execution of high-profile meetings and events, ensuring smooth operations and exceptional client experiences. This position is ideal for someone passionate about hospitality, organization, and delivering top-tier service in an environment that values attention to detail.

Responsibilities:

Coordinate and manage high-profile meetings and events, including logistics, physical arrangements, and technical support.

Consult with clients to assess event requirements such as space setup, catering, and audio/visual needs.

Handle scheduling operations using client scheduling software to ensure optimal use of conference facilities.

Collaborate with vendors, facilities teams, and service providers to ensure seamless event execution.

Maintain meeting rooms and collaboration spaces in excellent condition, ready for immediate use.

Provide outstanding hospitality services, welcoming guests and ensuring their needs are anticipated and met.

Conduct daily site inspections to identify and address defects or safety concerns.

Collect feedback from participants to enhance future event planning and execution.

Support workspace functionality by working closely with engineering, facilities management, and project teams.

Perform administrative tasks such as invoice submissions, work order processing, and reception coverage as needed. Requirements - Bachelor's degree or equivalent relevant experience preferred.

1-3 years of experience in event planning, project coordination, hospitality, or a related field.

Strong background in receptionist duties, including front desk operations and security protocols.

Proficiency in Microsoft Office Suite and familiarity with event management software.

Excellent verbal and written communication skills, with a high standard in corporate settings.

Proven ability to manage multiple events concurrently while maintaining high standards of quality.

Experience in vendor management and coordination, including audio/visual technology support.

Exceptional customer service skills and passion for creating positive guest experiences. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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