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Recruitment Coordinator/Administrative Assistant

Bronx County District Attorney's Office • Bronx, NY • 2h ago

Summary

Title:Recruitment Coordinator/Administrative Assistant

ID:902-2026718

Experience:Professional Staff

Bureau:Legal Recruitment

Civil Service Title:Community Coordinator

Salary Range:$75,000

Division:Administration Division

Description

JOB SUMMARY: The Bronx District Attorney's Office seeks a highly organized and detail-orientedLegal Recruitment and Retention Coordinator/Administrative Assistant to support the Legal Recruitment and Retention Bureau. The ideal candidate for this position will provide administrative and operational support to ensure the smooth execution of recruitment, onboarding, and retention initiatives for Assistant District Attorneys (ADAs) and interns. This role requires discretion, efficiency, project management skills, and the ability to manage multiple priorities in a fast-paced environment. JOB RESPONSIBILITIES:

Provide direct support to the Chief of Legal Recruitment and Retention.

Answer Legal Recruitment's main phone line promptly and courteously, identify the caller's needs, and redirect them to the appropriate party or department for resolution.

Manage and organize the central legal recruitment inbox

Provide day-to-day administrative support to the Legal Recruitment Bureau, including scheduling, filing, and handling correspondence, and perform clerical duties.

Assist with scheduling and coordinating recruitment events, including law school visits, career fairs, panel interviews, and informational sessions.

Maintain applicant tracking systems and recruitment databases; generate reports on applicant flow, hiring progress, and retention metrics.

Coordinate the logistics of candidate interviews, including scheduling, panel coordination, and candidate communication.

Support onboarding processes by preparing offer letters, managing pre-employment documentation, and ensuring completion and compliance of required onboarding forms.

Prepare and proofread documents, memos, reports, and presentations.

Prepares materials and agendas for meetings, takes and distributes meeting minutes, and follows up on action items.

Serve as a point of contact for candidates, law schools, and internal staff regarding recruitment matters.

Help manage recruitment communications, including newsletters, social media postings, and outreach to law schools and professional associations.

Coordinates hiring meeting materials and assists with follow-up efforts.

Track attorney data, including, but not limited to, bar passage and court admissions.

Provide backup support for Recruitment Team members and to special projects as assigned.

Work collaboratively and across the team and other departments of the firm.

Aid the Chief in project management, including, but not limited to, maintaining spreadsheets, coordinating tasks related to internships, hiring, and onboarding.

Coordinate meetings and conference calls.

Draft communications to all levels of staff and outside stakeholders.

Organize and maintain tracking online systems.

Maintains professional standards in all interactions, exercising sound judgment and discretion with confidential information.

All other duties as assigned.

QUALIFICATIONS:

Bachelor's degree preferred; relevant administrative experience may be considered instead of a degree.

Minimum of 1-2 years of administrative, HR, or recruitment experience, preferably in a legal or government setting.

Possesses superior organizational and time-management skills, including the ability to prioritize projects and meet deadlines.

Excellent written and verbal communication skills.

Ability to manage multiple tasks, meet deadlines, and work independently in a fast-paced environment.

Maintain the highest discretion and confidentiality.

Able to work harmoniously and effectively with others.

Able to work effectively and diligently under pressure.

Ability to build rapport with attorneys and professional staff

Ability to work at a computer screen for a sustained amount of time

Ability to work independently and as part of a team, including being proactive and lead on projects to provide high-quality results.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with applicant tracking systems is a plus.

Research proficiency a plus.

Professional demeanor and sound judgment.

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