Administrative Assistant II

Catholic Health Initiatives • Hot Springs, AR • 4d ago

Job Summary and Responsibilities

As our Administrative Assistant, you'll be an invaluable part of our office team, supporting leadership and ensuring seamless daily operations with kindness and high-quality work.

Every day, you'll manage inquiries, greet visitors, contribute to stakeholder meetings (clinical staff to CEO), and utilize Google Suite to maintain seamless operations and confidentiality.

To be successful, you must possess exceptional organizational skills, a proactive approach to problem-solving, and a commitment to anticipating needs and providing timely, accurate support.

CommunicationProvides telephone and reception services, directing calls to appropriate staff; handling requests and complaints in an efficient, orderly and prioritized manner; answers phone promptly and courteously, exercising good judgment and maintaining confidentiality.Acknowledges all persons entering the office in a prompt and courteous manner.Sends and receives E-mail and facsimile communications appropriately.Maintains a pleasant and cooperative working relationship with all persons.Handles difficult situations tactfully and treats all persons equally and with dignity.

Information ManagementVerifies information accuratelyAccurately and timely enters dataMaintains records, files, and reports current for easy retrievalDisseminates information accurately and distributes to appropriate recipients.

Policies and ProceduresArrives at work promptly on a consistent basis.Follows hospital/department dress code.Arranges personal obligations/appointments in consideration of office coverage and workload.Uses time productively and effectively controls telephone, visitors and other time traps.

CoordinationAssists with projects, calendars, meetings, equipment, and other assignments.Facilitates maintenance repair and services and/or ensures adequate inventory of supplies.Assists co-workers with projects and assignments as designated.Assists with mailing and/or telephone projects as assigned.

ClericalUtilizes available computer systems, office equipment, and other resources in a proficient and effective manner.Provides correspondence, information and documents to customers as needed.Accurately @types documents, checks, reports, and correspondence as required.

Records ManagementMaintains current filing system for Director, ensuring easy retrieval of documents and information.Maintains department files for active and terminated employees, including periodic purging.Assists with other departmental filing as required.

Job Requirements

Required

High School Graduate High school diploma or GED, Metropolitan Test, or equivalent. and Two to three (2-3) years' progressively responsible experience in an administrative role requiring broad range of secretarial experience. , upon hire

, upon hire

Where You'll Work

CHI St. Vincent, a regional health network serving Arkansas, is part of CommonSpirit Health. We have served Arkansas since 1888 with a history of many firsts. Together with more than 4,500 coworkers, 1,000 medical staff, and 500 volunteers, we consistently receive praise for care advancements. With more than 280 licensed beds, CHI St. Vincent Hot Springs is a faith-based, not-for-profit organization serving the health care needs of Hot Springs, Ark., and surrounding communities. CHI St. Vincent Hot Springs and CHI St. Vincent Infirmary in Little Rock are two of just over 400 Magnet hospitals nationwide and two of just four in Arkansas. As a Magnet institution, CHI St. Vincent Hot Springs achieved Magnet status for the first time on October 14, 2020 and employs the highest standards of quality and ensures that patient care and safety are the top priority. Studies show that Magnet hospitals have better overall patient outcomes than non-Magnet hospitals.

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health in 2019. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community.

CHI St. Vincent provides you with the same level of care you provide to others. We care about our team member well-being and offer benefits that complement and support your work/life balance

Pay Range

$16.83 - $23.77 /hour

We are an equal opportunity/affirmative action employer.

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