Accounting Specialist

Aston Carter • Carlsbad, CA • 3h ago

This organization is a global provider of advanced manufacturing equipment and automation solutions used in high-precision, high-reliability industries. Its teams support customers in sectors such as aerospace, defense, medical devices, photonics, and other cutting-edge technology markets. If you are interested in being their next Accounting Specialist apply now!

Qualifications:

3+ years of experience in full-cycle accounts receivable and payable

Experience with manual accounting processes

Basic Excel functions

10-key knowledge

Payroll experience a plus!

Job Description

We are seeking a dedicated Accounting Specialist to join our team, focusing primarily on accounts payable with additional responsibilities in accounts receivable. This role involves updating and maintaining records of expenditures, preparing check runs for vendor payments, and responding to inquiries from vendors and customers. On occasion, this role will involve helping HR on time records and employee-related paperwork, process employee expense reports, and handle invoices for vendors and customers. Individuals need to be able to show sensitivity to confidential information, prioritization of multiple assignments, and adaptability to changing priorities.

Responsibilities include:

Update and maintain records of expenditures, including payroll, purchase orders, invoices, and statements using the company ERP system.

Prepare check runs to pay vendors, including data input, reconciliation, printing, copying, and mailing.

Respond to vendor and customer inquiries.

Enter daily labor tickets into the labor collection system for payroll and general ledger purposes.

Coordinate with Human Resources on time records and employee-related paperwork.

Review and process employee expense reports.

Process and prepare invoices to be sent to vendors and customers.

Maintain accurate records of outstanding payables.

Resolve payment discrepancies and disputes on behalf of the company.

Handle confidential or specialized information with sensitivity.

Prioritize multiple assignments and adapt to changing priorities.

Assist Human Resources with paperwork and timecards.

Perform other related projects and duties as assigned.

Job Type & Location

This is a Contract to Hire position based out of Carlsbad, CA.

Pay and Benefits

The pay range for this position is $28.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carlsbad,CA.

Application Deadline

This position is anticipated to close on Feb 26, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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