Administrative Executive Coordinator - Various Departments
POSITION DETAILS
The CUNY School of Medicine (SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master's Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school's mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York's medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.
The SoM is currently seeking (5) Administrative Executive Coordinators in the various departments of Community, Health and Social Medicine, Clinical Medicine, Physician Assistant Program, Medical Education, and Molecular, Cellular and Biomedical Sciences. The successful candidates will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations. This role will serve as a key resource of administrative support for the Academic Department and act as primary point of contact and gatekeeper, handling inquiries and requests as necessary. This role will also assume oversight responsibility for coordinating the daily administrative functions and logistics, ensuring all duties align with the guidance provided by the Department Chair.
Reporting to the Department Chair, the Administrative Executive Coordinator's duties include but are not limited to the following responsibilities:
Schedule and provide administrative support for meetings: assist with the preparation of agendas and collect and disseminate meeting materials to all relevant parties.
Work with the Associate Dean of the department and other administrators to support ongoing projects; monitor and perform necessary follow-up to meet project deadlines.
The Administrative Executive Coordinator will engage with internal and external leadership, handles sensitive communications and situations in a professional, cordial manner.
Follows policies and procedures; maintains accurate calendars, schedules, databases, records and files; collects data, distributes information, prepares reports and presentations.
Provides administrative support to search committees and coordinates activities with participants and human resources.
Learn and maintain solid working knowledge of enrollment related programs, services and systems; provides administrative support and backup to functional pillars during peak operations.
Provides clear communications on the Department Chair behalf, both within and outside the department.
QUALIFICATIONS
Bachelor's Degree required.
Preferred Qualifications:
Advanced Microsoft Office Suite (PowerPoint, Excel and Word) proficiency and experience with virtual meeting platforms.
Time management and organizational skills, with the ability to prioritize and accurately complete tasks independently.
Excellent communication skills (oral and written) with faculty, staff and students.
Well-developed interpersonal skills, including the ability to interact effectively with all levels of faculty and staff.
CUNY TITLE OVERVIEW
Provides administrative support to a Campus or University Executive.
Coordinates office operations such as meetings, communications, events, and reports.
Maintains extensive files and records for the unit.
Maintains accurate calendars, schedules, and key dates.
Collects data for, prepares, and distributes reports and presentations using appropriate technology. Runs basic system queries and reports to provide data.
Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s), manuals, and other materials.
Provides clear communications on the Executive's behalf both within and outside the unit.
May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.
Job Title Name: Administrative Executive Coordinator
CUNY TITLE
Assistant to HEO
FLSA
Non-exempt
COMPENSATION AND BENEFITS
Salary Range: $48,647 - $63,003
Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.
HOW TO APPLY
Please visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID# 31722 or Title: Administrative Executive Coordinator. Select "Apply Now" and provide the requested information.
Applicants must submit a resume and cover letter.
CLOSING DATE
Open until March 13, 2026.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID: 31722
Location: CUNY School of Medicine
Job Type: Full-Time
