Executive Administrative Assistant

Corning Incorporated • Corning, NY • 13h ago

This job posting is for a contingent resource on assignment with Corning Incorporated. This position could provide you with an opportunity to help Corning push the boundaries of technology while enjoying the benefits of working for Magnit. Magnit is a leading, global professional services and technology company and a certified "Great Place to Work" Magnit has been a leader in contingent workforce management since 1991 and work with leading Fortune 500 companies and other large organizations across the world.

Job Title: Administrative Assistant, Gorilla Glass Solutions

Position Details:

100% onsite at Corning HQ - 1 Riverfront Plaza Corning Incorporated; Corning, NY 14831.

Work Schedule/Hours: Mon. thru Fri., 40 hours/week.

Contract Duration: Approximately 9 months.

Scope of Position: Provide comprehensive administrative support to the DVP, Director of Gorilla Glass Solutions, and their staff.

Key Responsibilities:

Calendar Management: Manage dynamic, global calendars for the Director and staff; assist with other department calendars as needed.

Travel Coordination: Arrange international and domestic travel, including visas/passports, working closely with CIBT to ensure smooth document processing.

Purchasing Support: Handle P-card transactions and e-Procurement purchase requisitions, including tracking and reporting.

Communications: Draft and distribute organizational communications on behalf of the Director.

Meeting Coordination: Create agendas and manage calendars for weekly staff and department meetings; facilitate meetings when needed.

Logistical Support: Provide logistical support for commercial meetings, annual events (e.g., CES), and trade shows as required.

Space Planning Coordination: Collaborate with the Space Planning team and BTD as needed.

Employee Onboarding and Visitor Logistics: Work closely with HR to onboard new employees and contractors; assist with logistics and tours for customer visits.

Team Collaboration:

Work effectively both independently and as part of the Gorilla Glass administrative team.

Participate and/or lead department initiatives, such as culture improvement efforts.

Additional Responsibilities:

Coordinate interview scheduling with Recruiting; escort candidates as needed.

Maintain departmental distribution lists, phone lists, and group communications.

Support updates and maintenance of organizational email distribution lists.

Plan and coordinate department summer events, holiday activities, and other team-building initiatives as well as serve on division admin team events

Collaborate closely with administrative teams across Gorilla Glass, SLT, CGI, and S&T.

Proactively take on additional responsibilities when requested.

Required Experiences/Education:

2-3 years of experience as an administrative aide supporting Director-level leadership.

Ability to handle sensitive information with confidentiality.

Experience coordinating international travel.

Strong attention to detail with the ability to multitask and prioritize effectively.

Proficiency in MS Office (Outlook, Word, Excel, PowerPoint).

Familiarity with Concur expense report processing/approvals.

Experience with PeopleSoft e-Procurement and phone/video conferencing systems.

Flexible, courteous, and a team player.

Desired Experiences/Education:

Prior experience with Corning Incorporated.

Strong written and verbal communication skills.

Experience supporting Science & Technology teams.

Consistent and reliable performance.

Working knowledge of Teams, Concur, and SharePoint (internal Corning systems).

Willingness to take on additional responsibilities proactively.

Pay Transparency:

This is the pay range that Magnit reasonably expects to pay someone for this position is $20.22/hour - $26.96/hour .

Benefits: Medical, Dental, Vision, 401K (provided minimum eligibility hours are met).

QUALIFICATION/ LICENSURE :

Work Authorization : Green Card, US Citizen

Preferred years of experience : 2+ Years

Travel Required : No travel required

Shift timings: Work Schedule/Hours: Mon. thru Fri., 40 hours/week.

Job LocationCorning, New York (On-Site)

PayUSD 20.22 - USD 26.96 Per Hour

Contract Duration9 month(s)

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We prohibit discrimination on the basis of race, color, gender, age, religion, national origin, sexual orientation, gender identity or expression, disability, veteran status or any other legally protected status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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