Administrative Assistant - Psychiatry

UCLA Health • Los Angeles, CA • 3h ago

Description

The Semel Institute is seeking a highly organized Administrative Assistant to provide administrative and clinical support to faculty, staff, and administrators within the Child and Adolescent Division of Psychiatry. This role supports daily operations by coordinating meetings and events, managing schedules, preparing correspondence and university/hospital forms, answering phones, and utilizing standard office systems.

Responsibilities also include registering and scheduling private patients, maintaining patient files, coordinating clinical visits, and organizing the bi-annual Autism Diagnostic Observation Schedule (ADOS) training, including advertising, registration, purchasing materials, and volunteer coordination. This position plays a key role in ensuring smooth, efficient, and patient-centered operations in a fast-paced academic clinical environment.

Hourly range: $30.36-$43.49

Qualifications

Required:

Bachelor's degree in psychology, neuroscience, human development, or a related behavioral science field, and or equivalent combination of education & experience

Strong organizational and project-management skills, including the ability to track action items, maintain documentation, and prioritize competing tasks

Strong written and verbal communication skills, with the ability to interact professionally with families, clinicians, trainees, and external partners

High attention to detail and accuracy across administrative, scheduling, and data-related responsibilities

Ability to work independently while also collaborating effectively with research staff, postdoctoral fellows, graduate students, and administrative teams

Demonstrated ability to maintain confidentiality and handle sensitive information in compliance with HIPAA and institutional policies

Technical proficiency with Excel and/or Google Sheets

Familiarity with research data platforms such as REDCap or Qualtrics

1+ years experience in a clinical, medical, or research setting involving patient coordination, administrative support, or study support

1+ years experience demonstrated ability to manage multiple tasks, deadlines, and communications in a high-volume environment.

Preferred:

Exposure to basic data cleaning or statistical software (e.g., R, SPSS, Jamovi)

1+ years experience using clinical or scheduling systems (e.g., EMR platforms such as CareConnect, scheduling or registration systems).

1+ years experience working with autistic i, or with autism-focused research or clinical programs.

1+ years experience supporting faculty or senior staff with calendar management, meeting coordination, or multi-step project workflows

Coursework or exposure to autism and neurodevelopmental disorders

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

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