NY HELP Yes
Agency State, Department of
Title Administrative Specialist 1/ Trainee 1-2 (NY HELPS), Vacancy ID# 209264
Occupational Category Administrative or General Management
Salary Grade 18
Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)
Salary Range From $53764 to $85138 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
County Albany
Street Address 99 Washington Ave
City Albany
State NY
Zip Code 12231
Duties Description The Administrative Specialist 1 duties in Agency Transformation & External Affairs will include but are not limited to the following: - Liaise with assigned Division and Human Resources staff to complete critical initiatives including but not limited to recruitment and training of staff.- Initiate, prepare, and submit the Intent to Fill {ITF) document to fill vacancies based on the needs of their assigned Division or review requests/justifications to fill vacancies and determine if they are in accordance with approved staffing plans.- Arrange and assist in scheduling interviews, gathering of NYS Part 1 Applications, interview questions, and Hire/Select memo. Provide necessary documentation to Human Resources to process hiring and promotions accurately and efficiently.- Prepare job descriptions, justifications, and organizational charts to support classification requests.- Maintain Division Organizational charts, updating them as staff is onboarded, promoted, or separated.- Answer questions from Division Deputy/Directors and staff about human resources laws, policies, and practices.- Maintain employee training records and assist in ensuring the completion of yearly mandatory training courses and other trainings as assigned.- Arrange for special training in response to management, program, and staff needs.- Maintain records of performance programs and evaluations for current and new staff; ensure timely completion of such and submit to Human Resources.- Assist with development of staff plans and strategic planning efforts.- Assist with planning, classification, and recruitment for new agency programming or hosted entities
Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS:NY HELPS:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.The minimum qualifications for Non-Competitive appointment are: Administrative Specialist Trainee 1 - Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Administrative Specialist Trainee 2 - Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Administrative Specialist 1 - Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. *An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. 55 B/C APPOINTMENT:This position is eligible for 55B/C designation and candidates with 55B/C eligibility are encouraged to apply. Candidates must meet any open competitive minimum qualifications and must submit their current 55B/C eligibility letter along with their application.COMPETITIVE MINIMUM QUALIFICATIONS:CIVIL SERVICE LIST APPOINTMENT: Candidates must be reachable on the appropriate Civil Service eligible list.TRANSFER QUALIFICATIONS: Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. PREFERRED QUALIFICATIONS: - Experience providing support event planning, logistics, and coordination.- Familiarity with Visio, SQL, Smartsheet, PowerBI, Tableau, Crystal Reports, and UFT- Experience using the Statewide Financial System {SFS)- Familiarity with User stories, UML diagram, ERD, and coding using Python- Familiarity with JIRA. LEAN Six Sigma- Familiarity with SQLite, MS Access, Oracle, and MS SQL Server- Familiarity with Visual Studio Code {VSC), Microsoft Office SuiteIt is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.
Additional Comments The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.NOTE ON TELECOMMUTING: The Department of State employees may be approved for a maximum of 50% telecommuting, however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Name Human Resources / JK
Telephone 518-474-2752
Fax 518-402-3656
Email Address HRM.Recruitment@dos.ny.gov
Address
Street 99 Washington Ave
Suite 1150
City Albany
State NY
Zip Code 12231
Notes on Applying If you are interested and meet the minimum qualifications above, email your cover letter, resume, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.
