Accounts Payable Specialist

Aston Carter • Chesterbrook, PA • 2h ago

Job Title: Accounts Payable Specialist

Job Description

This position supports the accounting area and is responsible for recurring core accounts payable, payroll, and cash reporting functions. The Accounts Payable Specialist ensures the integrity of accounting information by recording, verifying, and entering transactions in accordance with the department's procedures and policies.

Responsibilities

Compile, review, and verify incoming invoices for accuracy and appropriate documentation.

Obtain management approvals on all invoices.

Prepare check runs and enter ACH payments into the bank online system.

Maintain payable files including remittance advices, worksheets, and vendor templates.

Collaborate with respective departments and vendors to resolve accounts payable related issues in a timely manner.

Co-lead monthly and quarterly meetings for IT and Legal invoices to review existing processes to ensure accurate billing allocation.

Process corporate credit cards and expense reimbursements in accordance with business policies.

Handle the processing, distribution, and filing of Forms 1099.

Assist with the processing of VC tax exemption certificate renewal.

Prepare schedules, reports, and support documentation related to accounts payable for annual audit and internal management reporting.

Prepare bi-weekly payroll in ADP.

Run standard payroll reports to support payroll journal entries and pension plan/403(b) funding.

Handle all other recurring payroll processing activities.

Handle all year-end reviews and activities to ensure W-2s are accurate.

Work with HR to roll-out company-wide payroll updates during open enrollment, mid-year promotions, and year-end reviews.

Assist as needed in preparation of documentation related to the budget including enhancements to excel-based budget workbooks.

Assist with daily am wire to fund grant check presentments in BNY Mellon disbursement account.

Prepare cash funding requirements for Payroll, Checks, Wires, ACH.

Assist with providing Processing staff with daily incoming wire information from BNY deposit account.

Assist finance with cash control reconciliation.

Assist brokerage with ad-hoc requests for QA.

Complete special projects as assigned.

Additional Skills & Qualifications

Bachelor's degree in accounting, finance, economics or business (2022 or more recent).

1+ years of experience in a US GAAP (AP, AR, GL) or Finance setting.

6+ months of experience working within basic pivot tables, vlookups, and formulas.

Work Environment

This role operates on a 37.5-hour work week and is expected to be onsite twice per week (Tuesday/Wednesday). The position is hybrid, offering an opportunity to gain experience in an ERP implementation. The work environment is friendly, with a team-first atmosphere and opportunities for professional growth.

Job Type & Location

This is a Contract position based out of Chesterbrook, PA.

Pay and Benefits

The pay range for this position is $22.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chesterbrook,PA.

Application Deadline

This position is anticipated to close on Feb 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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