Administrative Specialist (Mayor's Office of Adult Literacy)
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Administrative Specialist (Mayor's Office of Adult Literacy)
Salary
$55,484.00 - $69,960.54 Annually
Location
500 McKinney St.
Job Type
Full Time
Job Number
38079
Department
Houston Public Library
Division
HPL - CENTRAL LIBRARY SERVICES
Opening Date
02/09/2026
Closing Date
2/15/2026 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
PIN: 38079
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION: Mayor's Office for Adult Literacy (MOAL)
Workday & Hours: Rotating Shift - Monday - Sunday - 8a.m. - 8p.m. includes evenings and weekends
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Administrative Specialist (MOAL) reports to the Administration Manager of the Mayor's Office for Adult Literacy. This position supports the administrative functions of the office in the achievement of its goals and is responsible for coordinating digital communications for the office. Must be able to work occasional evenings and weekends (Saturdays) as the schedule requires. Candidates with directly related experience in adult literacy or adult education program administration preferred.
The essential functions of the Administrative Specialist are the following:
Organizes and maintains files in print and electronic formats.
Coordinates calendar, activities, and special events; schedules meetings; manages the Director's meeting calendar.
Supports project implementation, tracking, and documentation as appropriate.
Orders and tracks supply orders for the Office.
Coordinates with highly dynamic teams and leadership of adult literacy stakeholders throughout Houston for the achievement of MOAL's goals and objectives.
Responds to inquiries, requests, and complaints from literacy providers and other stakeholders whether written, on the phone, or through social media.
Responsible for developing compelling content for multiple platforms keeping presence fresh, relevant, and in line with appropriate messaging.
The Social Media Specialist will be required to edit, post, and archive digital images, create short-form video content, create and manage content calendars, and perform regular analytic reviews.
Must be able to work occasional evenings and weekends (Saturdays) as the schedule requires.
Performs other duties as delegated by the MOAL Administration Manager including
handling issues and information of a highly sensitive nature.
Applicants should attach a cover letter and resume to their application.
Willing to work the following schedule: Rotating Shift - Monday - Sunday - 8a.m. - 8p.m. includes evenings and weekends
Applicants are encouraged to submit a Cover Letter and Resume when applying. For a location listing of our 37 Neighborhood Libraries and Central Library, please visit: https://houstonlibrary.org/all-locations
WORKING CONDITIONS:
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a bachelor's degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
(3) Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
PREFERENCES
Experience with adult literacy or adult education program administration preferred.
Candidate must have good writing and communications skills and the ability to create reports and presentations.
Experience with professional social media posting and overseeing social media campaigns.
Highly organized and detail-oriented, able to manage multiple tasks and incoming requests
Must have a positive attitude, the ability to perform responsibilities without constant oversight and work as a member of the team.
To better serve our diverse community, bilingual skills are preferred.
A valid driver's license preferred.
Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6*
GENERAL INFORMATION
GENERAL INFORMATION:
SELECTION / SKILLS TESTS REQUIRED
The selection process will involve application review and/or interview. The department may administer skills assessment test.
SAFETY IMPACT POSITION - YES
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 20
SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov
To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfmor call (832-393-0473).
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.
EOE Equal Opportunity Employer:
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:
Medical
Dental
Vision
Wellness
Supplemental Insurance
Life insurance
Long-term disability
Retirement pension
457 deferred compensation plan
Employee Assistance Program
10 days of vacation each year
13 city holidays, plus one floating holiday
Compensable Sick Leave
Personal Leave
Flexible schedules
Hybrid-Telework for eligible positions
Professional development opportunities
Transportation/parking plan
Section 125 pretax deductions
Dependent Care Reimbursement Plan
Paid Prenatal, Parental and Infant Wellness Leaves
Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
YES
NO
02
Have you worked for and/or are you a current Houston Public Library Employee?
YES
NO
03
Please indicate the highest level of education you have successfully "completed"?
Less than GED/High School Diploma.
High School Diploma/GED.
Associate Degree.
Bachelor Degree.
Masters Degree and beyond.
04
How many years of professional administrative experience do you possess?
Less than 3 years.
3 years but less than 5 years.
5 years but less than 7 years.
7 years or more of experience.
05
in 100 words or less, describe your professional administrative experience in the area of adult literacy or adult education programs (If you do not have any experience, please put N/A).
06
Are you willing to work the following: rotating shift -Monday - Sunday - 8a.m. - 8p.m. includes evenings and weekends?
YES
NO
07
How would you rate your writing and communication skills?
Fair: Able to write general communications.
GOOD: Able to write on work related topics with enough time to prepare and research. May need someone to proofread for spelling and grammatical errors.
PROFESSIONAL: Comfortable writing on work related topics with minimal spelling and grammatical errors that are caught during self-proofreading
08
Do you have professional social media experience?
YES
NO
09
Please indicate your proficiency level in Microsoft Word & Excel, and Internet Research:
BEGINNER: (ex: create basic documents and/or spreadsheets with limited experience with other functionalities)
INTERMEDIATE: (ex: insert page breaks, header/footer, and/or generate auto-calculating and basic cell formatting)
ADVANCE: (ex: insert table of contents, generate tables, create mail merge and/or conditional formatting, table formatting, sort/filter cells, cell data validation/consolidation)
I have no MS Office experience.
10
Please indicate languages, other than English, in which you are fluent (reading, writing, and/or speaking). Check all that apply:
Spanish.
Chinese.
Vietnamese.
Arabic.
French.
Other Languages.
I am not bilingual.
11
What was your degree concentration?
Library Science.
Liberal Arts.
General Business.
Business Administration.
Other.
I do not have a degree
12
Please describe your most successful social media campaign and why it was successful. If you have no social media experience, please put N/A.
13
Please provide a list of all your professional social media accounts you maintain (ie., LinkedIn, YouTube, Facebook, tik tok, etc)
Required Question
