ADMINISTRATIVE PROGRAM SPECIALIST - B
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ADMINISTRATIVE PROGRAM SPECIALIST - B
Salary
$3,345.00 - $6,566.00 Monthly
Location
New Orleans, LA
Job Type
Classified
Job Number
PNO-927-020926-AP
Department
Port of New Orleans Port Commission
Opening Date
02/09/2026
Closing Date
2/23/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
PNO-927-020926-AP
At the Port of New Orleans, our mission is to drive economic prosperity throughout our tri-parish jurisdiction: Jefferson, Orleans and St. Bernard. We collaborate with state and local partners to ensure that we can continue to be a vital link to the world for businesses and consumers throughout Louisiana and beyond.
The Administrative Program Specialist B plays a vital role in supporting the organization's purchasing and contracting operations. This position ensures that procurement activities are conducted efficiently, accurately, and in full compliance with applicable laws, policies, and procedures. By coordinating purchasing actions, maintaining contract documentation, monitoring timelines, and serving as a liaison between departments and vendors, this role helps safeguard public funds, improve service delivery, and strengthen organizational accountability.
The ideal candidate is a highly organized, detail-oriented professional with knowledge of procurement practices, contract administration, and compliance requirements, along with strong recordkeeping and analytical skills. They communicate clearly with internal stakeholders and vendors, manage competing priorities effectively, and demonstrate integrity when handling sensitive information.
If you're ready to make an impact, apply today to join the Port of New Orleans Team!
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
Thinking Critically:The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
Selected Preferred Competencies:
Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.
Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal..
Building and Supporting Teams:The ability to combine your actions and efforts with others to work toward achieving a common goal.
Championing Continuous Improvement:The ability to systematically drive or promote continuous improvement.
Demonstrating Business Acumen:The ability to understand how the organization operates to achieve its objectives.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.
Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
Minimum Qualifications
Four years of experience in administrative services; OR
Six years of full-time work experience in any field plus one year of experience in administrative services; OR
A bachelor's degree plus one year of experience in administrative services; OR
An advanced degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168100) .
Job Duties and Other Information
Job Duties:
Responsible for coordinating the procurement lifecycle of professional service, general service, construction contracts and purchase agreements through the Board's contract administration system.
Maintains a working knowledge of the Louisiana State Public Bid Law guidelines, and trains and provide guidance to staff as procurement laws are updated.
Develop, hone and execute new improved procurement strategies across all channels of purchasing
Evaluate and enhance our operations in local spend while researching and prospecting developments in global spend
Institute policies and procedures for collecting and reporting key metrics that will reduce our overall expenses while increasing productivity
Perform cost &budgetary analysis and set appropriate benchmarks
Implement contracting methods as they apply to the Port of New Orleans methods, policies, and procedures involved in purchasing a large quantity and variety of supplies, equipment, services, and goods.
Establish and maintain supplier relationships by serving as a single point of contact for contractual matters
Manage record keeping for all contract-related correspondence and documentation
Provide contract-related issue resolution, both internally and externally
Monitor and complete contract close-out, extension or renewal, as appropriate
Works with project leads to maintain up to-date files on all professional service, general service, and construction contracts and purchase and service agreements as instructed by policy.
Review proposals for SSE participation to ensure compliance with agency target.
Participates in the evaluation/scoring process for active request for qualifications/proposals.
Participates in pre-bid construction conferences and pre-proposal meetings and monthly project / contract meetings where applicable to provide maximum exposure for SSE participation.
Manage SSE contract compliance monitoring program on federal project(s) where applicable. Work with project managers to ensure compliance is obtained.
Review, identify and encourage bids and proposals from SSE entities to ensure participation in the procurement process. Works with Administrative Coordinator 3 to ensure SSE participation is included when supplies and service requests are submitted via the CPR Form or the Board's requisitioning system.
Coordinates targeted bid notifications for targeted business sectors.
Establish reporting requirements and report dollar value and percentage of all Port of New Orleans contracts that have been awarded to certified SSE contractors.
Manages external vendor relations within the Procurement Department. Including determining meeting schedules, follow ups, and providing vendor information forms as necessary for completion.
Coordinates vendor processes and methods to approve and update new vendor information in the Board's requisitioning system.
Tracks, measures, reports, and evaluates vendor performance as necessary.
Review monthly subcontracting reports to ensure compliance, and track spend for Board reporting.
Maintains updated vendor databases.
Assists the Services Division of the Procurement Department with requests where applicable, including but not limited to; mail services, supply distribution, and vehicle fleet usage.
Other duties as delegated.
Position-Specific Details:
Appointment Type: Probational, Promotional, or Job Appointment
Career Progression:This position will be filled as an Administrative Program Specialist - B.
Work Schedule:The position currently consists of working a forty (40) hour work week (Monday-Friday).
Port NOLA offers competitive benefits that prioritize safety, health and wellness for our employees. Employees have access to the following benefits:
Medical / Dental / Vision Insurance
Health Savings Account (HSA)
Medical and/or Dependent Care Flexible Spending Account (FSA)
Life Insurance options
Long Term Disability Plan
State of Louisiana LASERS state pension program
Deferred Compensation Plan (457 plan) with employer match
Paid Louisiana State Holidays; and paid Annual and Sick Leave
Wellness Center located in the Port Administration Building
Ship Shape Wellness Program
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
Ashanti Perkins
Port of New Orleans / Human Resources
P.O. Box 60046
New Orleans, LA 70160
504-528-3274
Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Have you included ALL of your work experience on your application? If not, please return to the "Work Experience" section to complete your application.
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No
02
Are you currently employed by the Port of New Orleans?
Yes
No
03
Are you familiar with Title 38 Public Bid Law?
Yes
No
04
If yes, please briefly summarize your experience. If no, please enter N/A.
05
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
I have no experience and/or am uncomfortable communicating effectively
I have limited experience or require assistance to communicate effectively
I can communicate effectively
I can communicate effectively and help others improve their communication.
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.
I have no experience and/or am uncomfortable focusing on customers
I have limited experience or require assistance to focus on customers
I can focus on customers
I can focus on customers and help others improve their ability to focus on customers
08
Explain your rating by providing specific and relevant examples in the box below.
09
Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
I have no experience and/or am uncomfortable managing projects
I have limited experience or require assistance to manage projects
I can manage projects
I can manage projects and help others improve their ability to manage projects
10
Explain your rating by providing specific and relevant examples in the box below.
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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