Administrative Assistant - Chemical Plant

System One • Freeport, TX • 1d ago

Job Title: Administrative Assistant - Chemical Plant

Location: Freeport, TX

Type: Contract

Contractor Work Model: Onsite

System One is assisting a client in hiring a contract Administrative Assistant to work in a chemical plant located in Freeport, TX.

Full JD Below:

The Administrative Assistant will assist the day-to-day operation of the Plant Area. The assistant will provide key clerical support for several functions including Operations, Finance, Supply Chain, and Purchasing as the first point of contact and process owner of all goods receipts.

Qualifications

Knowledge of using SAP

Knowledge of using Microsoft (Word, Excel, PowerPoint, etc.,)

Ability to exercise sound judgement in assessing and determining how to handle queries and calls

Proficiency to Microsoft, Outlook, Excel, and Word

2 Years of Administrative Experience in a plant-based setting

Essential Functions (Duties that are fundamental to the role and must be performed on-site)

Process owner for Cost Control Work Process

Reconcile logistics invoices discrepancies "Settling Shipments" for internal and external movements to true up shipment costs, as directed by finance team, and supported by supply chain and purchasing.

Generate Purchase Requisitions (PRs) and Service Entry Sheet (SES) entries for plant equipment and services

Work with Finance to address and escalate any pending invoice reviews/approvals with Operations team

Generate Quality Notifications (QNs) for all third-party service providers, and track performance to close all QN investigations based on business targets (i.e. 30 days or less)

Primary Goods Receipt Process Owner, utilizing SAP accounting functions to support daily transactions, as well as needed quantity/price adjustments for month end close reconciliations

Reconcile any company related credit card expenses

Coordinate and facilitate any plant related scheduling and escorting visitors to/from plant

Support the Purchase Order (PO) Delivery-date update process which may include escalation to operations, purchasing, and business management for non-conforming lead-times.

Contractor time sheet review, tracking and signing

Print and file project documentation in Library

Internal/External meeting coordination including meetings through WebEx, Microsoft Teams, etc.

Calendar Management support for designated management

Work regularly with 3rd party Service Provider (Dow) to ensure MRO Receiving Team, goods receive all material/equipment in a timely and accurate manner to support co's on-time receipt of material.

Documentation Control administrator, ensuring files are stored in proper file location after proper reviews are performed. Also maintain file structure, ensuring proper organization of file structure.

Physical & On-Site Requirements

This position is performed entirely on-site at the Freeport, TX office.

Regular, predictable, and punctual attendance is required.

Must be able to operate standard office equipment, handle and organize physical files, and move between departments.

Must be able to lift and carry office supplies, files, and packages up to 20 lbs.

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #209-Rowland Houston

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

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