Administrative Specialist (Contract)

Beacon Hill Staffing Group, LLC • Golden Valley, MN • 1h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Administrative Specialist Location: Golden Valley, MN (Full time onsite) Schedule: Monday-Friday, 8am-5pm Contract hrough October 2026 (Beacon Hill may offer benefits for contract workers that include Medical, Dental and Vision) Overview Administrative Specialist is a strategic business partner dedicated to delivering exceptional administrative support that empowers employees and strengthens organizational performance. The team is focused on building world-class capabilities, developing exceptional talent, and enabling an agile, high-performing culture. The Administrative Specialist role provides administrative expertise in a collaborative team environment. This position offers a blend of back-up administrative support, cross-functional project work, and customer-focused service delivery. Key Accountabilities Collaborate closely with Administrative Assistants within the Center of Excellence to ensure seamless operations and consistent support. Step in as backup support during Administrative Assistant absences, taking ownership of: Coordinating and prioritizing calendars Planning and executing meetings and events, including logistics, materials, agendas, and follow-up Managing end-to-end global travel needs, from documentation to bookings and expense reconciliation Deliver a wide range of administrative services to leaders and teams across office locations, including: Recording, tracking, and entering data Conducting research and assisting with meeting or event preparation Organizing, refining, and producing documents Supporting workspace moves or adjustments Assembling packages, gift bags, or promotional items Greeting visitors, serving as a tour guide, or escorting guests to meetings Provide on-site partnership and coordination with Virtual Assistants to ensure alignment and continuity of work. Apply technical expertise to streamline administrative processes and recommend improvements. Lead or support longer-term initiatives that contribute to team efficiency or organizational priorities. Engage with both internal and external stakeholders-including community leaders, customers, and partners-representing the organization with professionalism. Support various special assignments and ad hoc projects as needed. Minimum Qualifications At least 2 years of relevant administrative or related experience High School Diploma Strong customer service focus with a positive and enthusiastic approach High proficiency in Microsoft Office and comfort integrating technology and tools into business processes Excellent verbal and written communication skills Strong planning and organizational abilities with exceptional attention to detail Ability to anticipate needs, manage multiple priorities, and adapt to changing demands Capability to build effective networks and collaborate to solve problems or make informed decisions on confidential or moderately complex issues High level of sound judgment, independence, and decision-making in handling confidential or complex matters Strong ability to build partnerships and work effectively with employees at all levels Demonstrated integrity and accountability Ability to influence others to achieve efficient and effective outcomes Learning-oriented mindset Champion of change management Team-player mentalityBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affectyour opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you! Beacon Hill. Employing the Future (TM) Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjkwNzA0LjEwNTA2QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

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