This job position is open for a Administrative Assistant.
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Job Description:
Are you an organized, detail-oriented professional ready to take your career to new heights? Airbus Helicopters, Inc. is seeking a dedicated Administrative Assistant to join our Industry Staff in Columbus, MS. This isn't just a desk job; you will be the operational heartbeat of our department, directly supporting the Director and managing the day-to-day functions that keep our flightline moving. If you thrive in a fast-paced environment where confidentiality and precision are paramount, we want to hear from you.
Meet the team:
From building to servicing the next generation of aerospace, our team focuses on quality, productivity and efficiency. We ensure the highest quality of care and safety is built into each aircraft we assemble and maintain. Our team members make it happen.
Your working environment:
On the eastern border of Mississippi you'll find Columbus, home to our Helicopter manufacturing and assembly lines and Center of Excellence for the entire North America region. It's here that we produce the UH-72A Lakota Helicopters for the U.S. Army in addition to the H-125 aircraft for civil and commercial customers.
How we care for you:
Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan ("ESOP")
Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.
Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan ("EAP") and other supplemental benefit coverages.
Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
Your challenges:
General Office Administration: 60%
Process invoices and purchase requests in a timely manner.
Monitor operational budget spending and cost allocations through detailed reporting to management.
Maintain departmental documents and records as the administrator.
Order, maintain, and issue office supplies for production personnel.
Screen incoming calls.
Coordinate with other departments and outside vendors.
Manages calendars and assist with appointments
Assist with special events when needed.
Update and monitor headcount reports and organizational charts.
Schedule and monitor use of conference rooms.
Travel Administration: 30%
Arranging detailed travel for multiple individuals within the department.(domestic and international)
Processing travel claims and assists with travel issues.Manage calendars and assist with appointments
Assist with special events including deliveries, town halls and weekend events
Reporting: 10%
Compiles information to produce reports when needed.
Assist in preparation of operational budgets.
Creates presentations.
Coordinates administrative activities with Executive Admin Assistant when necessary
Your Boarding Pass:
Must possess a High School Diploma or equivalent
Must have at least three (3) years of administrative experience.
Proficiency using computers/computer programs
Familiarity with Google Suite
Must be authorized to work in the US
Preferred Education/Skills:
Some college (2 years)
Physical Requirements:
Onsite or remote: 100% Onsite
Vision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports and engineering drawings. 100%
Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. 100%
Speaking: able to speak in conversations and meetings, deliver information and participate in communications. 100%
Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. 100%
Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Several times a week
Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. 15%
Pushing / Pulling: able to push and pull small office furniture and some equipment and tools. 10%
Sitting: able to sit for long periods of time in meetings, working on the computer. 90%
Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving. 50%
Standing: able to stand for discussions in offices or on the production floor. 10%
Travel: able to travel independently and at short notice. 0%
Walking (include routine walking such as to a shared printer to retrieve documents): able to walk through office and production areas including uneven surfaces. 100%
Personal Protective Equipment required: Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site
Administrative position only PPE required: Steel-toed shoes are required for all shop floor visits, appropriate hearing/eye protection may also be required when visiting the shop floor.
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