Description
The Sr. Executive Staff Assistant provides comprehensive administrative, operational, and technical support to the Executive Officer and Shared Services Administration team. This role is responsible for coordinating day-to-day activities, managing critical processes, and ensuring seamless communication across multiple departments and organizational levels. The ideal candidate will exercise sound judgment, operate with a high degree of autonomy, and manage sensitive and confidential information with discretion.
In addition to traditional administrative duties, this position requires strong analytical, organizational, and project management skills to support the operational efficiency of Shared Services Administration. The Sr. Executive Staff Assistant will play a key role in coordinating cross-functional activities, managing departmental metrics, and contributing to the development of reports, presentations, and process improvements.
This position requires a proactive mindset, attention to detail, and the ability to anticipate needs and prioritize tasks in a dynamic environment. Assist with additional tasks and responsibilities as needed to support the Executive Officer and Shared Services Administration team.
Position Duties/ Essential Functions
30.00% Executive Support
Provide administrative assistance to the Executive Officer, including scheduling, calendar management, correspondence, travel arrangements, and meeting coordination.
-Draft, proofread, and finalize high-quality communications, reports, and
presentations.
Act as a liaison between the Executive Officer, staff, and external stakeholders, ensuring timely and accurate communication.
-Maintain awareness of organizational priorities to anticipate needs and optimize the Executive Officer's time and focus.
25.00% Administrative and Operational Management
Coordinate and oversee department-wide administrative processes, including invoice processing, supply ordering, and expense reporting in compliance with corporate policies.
Manage departmental systems such as SharePoint sites,
document management platforms, and other tools to facilitate information sharing and collaboration.
Support the preparation of business continuity plans, budget planning, and ongoing cost tracking activities.
20.00% Process and Project Support
Analyze existing processes and provide recommendations for improving operational efficiency within
Shared Services Administration.
Assist in the development of business requirements, functional specifications, and process documentation to
enhance team workflows.
Collaborate with cross-departmental stakeholders to gather data, compile reports, and track progress on key initiatives.
15.00% Meeting and Event Coordination
Plan, schedule, and manage logistics for internal and external meetings, events, and special projects.
-Develop agendas, prepare meeting materials, and ensure follow-up actions are documented and completed.
Provide support for executive-level presentations and reports, including those for the Board of Directors and leadership.
10.00% Confidentiality and Professionalism
Handle sensitive and confidential information with the utmost discretion and professionalism.
-Develop and maintain strong professional relationships with internal and external stakeholders to uphold the credibility and reputation of the Executive Officer's office.
Serve as a resource and backup for other Executive Assistants as needed.
Additional Skills & Qualifications
Certified Compensation Professional (CCP) designation is strongly preferred.
Utility Experience
Experience working in a shared services, large enterprise, or multi-business unit environment is strongly preferred- this person is supporting 2 other operating companies.
Experience leading or influencing cross-functional teams and mentoring staff, even in a matrixed or indirect reporting structure.
Strong analytical and problem-solving skills, with the ability to gather and synthesize data into actionable insights
Knowledge of organizational structure and operations
Ability to work independently and collaboratively within a team
Positive attitude, flexibility, and a willingness to learn
Experience Level
Intermediate Level
Job Type & Location
This is a Permanent position based out of Tucker, GA.
Pay and Benefits
The pay range for this position is $70000.00 - $85000.00/yr.
Workplace Type
This is a hybrid position in Tucker,GA.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
