Sales & Event Coordinator

New York Institute of Technology • Old Westbury, NY • 1h ago

Sales & Event CoordinatorJob Location(s)US-NY-Old WestburyJob ID 2025-4096Division NYIT de Seversky MansionPosition Type StaffType Regular Full-TimeCategory Administrative/ClericalOverviewNew York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.For more information, visit nyit.edu.ResponsibilitiesNYIT's deSeversky Mansion seeks a Sales and Events Coordinator to support the sales department at our catering facility at the Long Island (Old Westbury) campus. Under the direction of the manager, the Sales & Events Coordinator will be responsible for the following: Support the sales department and team with all sales related work as directed by Sales Manager. Receive and expedite all client inquiries for catered events to include Weddings, Special Events, luncheons, dinners, conferences, other large catered events and NYIT related events at the Mansion. Arrange and potentially give tours to prospective clients through the property and discuss client event needs while following the Sales Standard Operating Procedure (SOP) and understanding the history, flow, and layouts of the event space. Follow all email and call etiquette as per sales protocols. Attend planned events. Place food orders with outside vendors (Kosher, Sushi, etc.) that cannot be prepared by our culinary team. Work closely together and support the NYIT Campus Dining department when called upon. Recruit new clients through attending industry and networking events, telemarketing, advertising and reaching out to the competition's client base. Create content for marketing campaigns and offer ideas to the team on how to generate revenue. Generate, propose, and review contracts and sample menus with potential clients. Maintain relationships with past clients for future business by utilizing a database program in which client information is stored. Discuss event details with client, gather finals meeting details from the Wedding Planning Guide within the expected timeframe. Utilize database to keep in touch with and manage communication with past clients through phone calls, emails, and letters and follow up to ensure the client's expectations were met or exceeded. Set up tastings for clients as scheduled with the Executive Chef. Attend weekly BEO meetings with the sales team, culinary, service and housekeeping team for set-up, logistics and execution of events. Run BEO meetings if Sales Manager is unavailable. Take minutes at Sales Meetings, and create a document to send out to the de Seversky team. Ensure that any changes requested by clients are immediately forwarded to the departments that are affected by the change. Communicate to the operations, housekeeping and culinary team if set-ups, cleanliness of the mansion or food requirements are not meeting the pre- or post-expectation of the clients. Ensure that all events are paid prior to the start of the event, following the contracted paym

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Sales & Event Coordinator

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