Administrative Assistant

MD Anderson Cancer Center • Houston, TX • 4h ago

The Clinical Research division provides infrastructure support for all aspects of clinical protocol research at MD Anderson, including protocol navigation, study activation, regulatory review, data safety monitoring, ClinicalTrials.gov reporting, and operational support for multicenter studies and NCI networks.

The Administrative Assistant position supports the Division of Clinical Research by providing administrative and secretarial assistance to ensure efficiency and productivity. The Administrative Assistant will play a key role in maintaining smooth operations and supporting divisional projects.

The ideal candidate will have prior administrative or secretarial experience, strong knowledge of Microsoft Outlook, Word, and Excel, and demonstrate exceptional attention to detail. A bachelor's degree is preferred, along with a motivated and proactive approach to managing tasks and supporting team objectives.

Minimum $19.71, midpoint $24.52, and maximum $29.33

Location: Texas Medical Center.

The typical work schedule: Hybrid, Monday-Friday requires onsite presence as needed to support business operations

Why Us?

Join MD Anderson Cancer Center and contribute to a mission that impacts lives globally. This role offers opportunities for professional growth, work-life balance, and access to exceptional benefits starting on day one.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.

Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.

Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.

Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Administrative Support

Process ePAFs and coordinate onboarding and offboarding activities

Schedule meetings and candidate interviews

Maintain the division PD warehouse

Coordinate travel arrangements, conference registration, and reimbursements

Process purchase requisitions and reimbursement requests

Assist with vetting process for auditors and consultants

Monitor and respond to requests in shared email inboxes

Special Projects

Coordinate divisional projects such as employee lunches

Manage processes for space allocation and asset management

Assist in annual inventory and ensure completion of space survey

Perform other duties as assigned

Education

Required: High School Diploma or Equivalent

Preferred: Bachelor's Degree

Work Experience

Required: Four years administrative/secretarial experience

Preferred: Prior administrative experience is a must. Knowledge of Microsoft Outlook, Word, and Excel.

Other requirements

Required: Must pass pre-employment skills test as required and administered by Human Resources

The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

Requisition ID: 178819

Employment Status: Full-Time

Employee Status: Regular

Work Week: Days

Minimum Salary: US Dollar (USD) 41,000

Midpoint Salary: US Dollar (USD) 51,000

Maximum Salary : US Dollar (USD) 61,000

FLSA: non-exempt and eligible for overtime pay

Fund Type: Hard

Work Location: Hybrid Onsite/Remote

Pivotal Position: No

Referral Bonus Available?: No

Relocation Assistance Available?: No

LI-Hybrid

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