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GENERAL FUNCTION:
The Equipment Finance Senior Documentation Specialist is responsible for all aspects of documenting, closing and funding Equipment Finance transactions. This position will interface with the client, relationship manager, inside and outside attorneys, portfolio managers, asset managers, syndication managers and pricing managers for all matters related to the due diligence, documentation, perfection, closing, funding and, if applicable, syndication of Equipment Finance, and thus must be able to coordinate with and influence multiple parties while driving toward the shared goal of an excellent client experience. Ensures that all documents required for closing are in place and makes judgmental " clear to close" decisions and approves any document or process exceptions. The Equipment Finance Senior Documentation Specialist will prepare all lease/loan documents required for closing and that the business' equipment liens and/or ownership are properly perfected in accordance with legal requirements, and Fifth Third Bank Policies and Procedures.
Responsible and accountable for risk by openly exchanging ideas and opinions, elevating concerns and personally following policies and procedures as defined. Accountable for always doing the right thing for customers, colleagues and the business and ensure that actions and behaviors drive a positive customer experience. While operating within the Bank's risk appetite, achieves results by consistently identifying, assessing, managing, monitoring and reporting risks of all @types. The Equipment Finance Senior Documentation Specialist will have the requisite experience and knowledge of the Equipment Finance and Aircraft and Marine industries to be able to independently manage all transactional issues that may arise throughout the documentation, closing and funding process, including, but not limited to, the ability to make judgmental " clear to close" decisions and approval of any document or process exceptions, and what items are vital or may be received post-closing.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Manage the entire transaction documentation and closing process for Equipment Finance, Aircraft and Vessel transactions.
Active member of the deal team working directly with the client, relationship manager, inside or outside attorney, portfolio manager, asset manager, syndication manager and pricing manager providing expertise to the team and client to ensure that policy, legal, compliance and regulatory matters necessary for closing are addressed early in the process.
Effectively manage and prioritize work queues for new lease/loan transactions.
Proactively manage work- in-progress within the closing calendar, balancing the needs of multiple internal and external stakeholder simultaneously.
Ensure that transactions are documented and closed per the instructions and conditions stated in the credit and asset management approval memo(s).
Lead efforts to determine, obtain and analyze required due diligence items including, but not limited to: Know Your Customer requirements; UCC searches; Proof of insurance; Entity Corporate documents; Assignment documents; UCC-1/UCC-3 preparation; Invoices/Proof of Payment; MSO/Titles; FAA & IR searches and filings; Coast Guard searches and filings; STB searches and filings
Confirm wire instructions provided by vendor or customer are correct and accurate.
Prepare appropriate documentation in compliance with the terms of the request, including determining whether outside counsel involvement is necessary based on equipment @type or transaction structure.
Obtain all necessary approvals including accounting, tax, pricing, and legal to ensure that transactions meet the requirements of and protect the interests of Fifth Third Bank.
Enlist and coordinate assistance from legal counsel to advise on specific transaction issues and unresolved legal matters pertaining to transaction documentation.
Promptly and accurately determine when all underwriting, pricing and/or equipment management approval conditions for funding have been satisfied. Take appropriate actions to resolve deficiencies and if not able to resolve themselves, escalates disputes to appropriate level.
Prepare ACE Transaction and funding communication to ensure proper disbursement of funds via wire, deposit account and check payments.
Ensure proper filings are made and, if applicable, 3rd party subordinations/releases obtained to perfect Fifth Third's liens/ownership (including proper motor vehicle title work, FAA/IR registration and Coast Guard).
Ensure effective communication and coordination with applicable departments to finalize interim draws.
Thoroughly understand lease/loan documentation and other source data to ensure proper boarding of all aspects of the transaction into the accounting system.
Board lease/loan transactions to the accounting system.
Take proactive steps to ensure that follow up items are received on a prompt and timely basis.
Ensure all goals and departmental service standards are met.
Prepare all necessary amendments and post-closing adjustment documentation, and ensure all required approvals are received.
Escalate issues to appropriate personnel as necessary.
Assist department Team Leads, as necessary, with review and approval of co-worker documentation packages.
Mentor new employees.
Participate in projects as assigned.
Present suggestions on efficiency improvements for the department.
Transaction @types include, but are not limited to: Loans; Finance Leases; Tax Leases; Synthetic Leases; Interim Financing Products; Aircraft Financing; Vessel Financing; Rail Financing; Municipal Transactions; Leverage Leases; Indirect Transactions; Syndicated Transactions
SUPERVISORY RESPONSIBILITIES: None
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
6-10 years' experience with Equipment Finance lease/loan documentation, knowledge of Aircraft and Vessel perfection requirements, with demonstrated expertise in due diligence and perfection processes.
Bachelor's degree in Business (e.g. Business Administration, Finance, Accounting) or equivalent work experience preferred.
Proficient knowledge of Equipment Finance lease/loan structures and documentation needs/requirements, including Aircraft, Vessel and Rail.
Thorough knowledge of Equipment Finance documentation, collateral, lien perfection, evaluation/review/interpretation of UCC searches and vehicle titling needs and processes, FAA/IR, Coast Guard and STB perfection.
Proficient working knowledge of lease accounting/boarding systems (Infolease and Rapport knowledge a plus).
Proficient knowledge of bank policies and procedures.
Proficient with all Microsoft Office products.
Strong attention to detail.
Demonstrated expertise in using effective problem solving and analytical skills, with ability to handle and prioritize multiple tasks.
Ability to work independently.
Strong decision-making skills.
Strong verbal and written communication skills, with a team player attitude.
Ability and confidence to interact with corporate customers and peers.
Ability to meet deadlines under pressure.
All the above duties and responsibilities are essential job functions for which reasonable accommodation will be made. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This position description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Employees may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.
Equipment Finance Sr Doc Specialist
Total Base Pay Range 82,100.00 - 172,500.00 USD Annual
At Fifth Third, we understand the importance of recognizing our employees for the role they play in improving the lives of our customers, communities and each other. Our Total Rewards include comprehensive benefits and differentiated compensation offerings to give each employee the opportunity to be their best every day.
The base salary for this position is reflective of the range of salary levels for all roles within this pay grade across the U.S. Individual salaries within this range will vary based on factors such as role, relevant skillset, relevant experience, education and geographic location. In addition to the base salary, this role is eligible to participate in an incentive compensation plan, with any such payment based upon company, line of business and/or individual performance.
Our extensive benefits programs are designed to support the individual needs of our employees and their families, encompassing physical, financial, emotional and social well-being. You can learn more about those programs on our 53.com Careers page at: https://www.53.com/content/fifth-third/en/careers/benefits.html or by consulting with your talent acquisition partner.
LOCATION -- Cincinnati, Ohio 45202
Attention search firms and staffing agencies: do not submit unsolicited resumes for this posting. Fifth Third does not accept resumes from any agency that does not have an active agreement with Fifth Third. Any unsolicited resumes - no matter how they are submitted - will be considered the property of Fifth Third and Fifth Third will not be responsible for any associated fee.
Fifth Third Bank, National Association is proud to have an engaged and inclusive culture and to promote and ensure equal employment opportunity in all employment decisions regardless of race, color, gender, national origin, religion, age, disability, sexual orientation, gender identity, military status, veteran status or any other legally protected status.
