Administrative Coordinator

DCI CONSULTING GROUP INC • Madison, WI • 6h ago

JOB REQUIREMENTS: Responsibilities What you will do: Assist engineers, team leaders, IT and marketing as needed as the main point of contact for the office Maintain and meet project deadlines Develop and maintain office procedures to keep office running smoothly Create, proofread and format a variety of engineering related documents, reports, letters, proposals, etc. Scan, copy, print and file documents including but not limited to contracts and proposals Answer all incoming phone calls, greet and assist walk-in clients and guests Handl incoming and outgoing mail and packages Manage and order supplies for office and break room Schedule appointments, manage schedules for meetings, including ordering lunch when needed and planning office social events Coordinate corporate events and trainings in the Madison location Schedule repairs for general office space, equipment and maintenance, and coordinate with vendors and suite landlord Assist with workstation setup and maintain IT asset inventory, along with onboarding new hires Workshare with other administrative coordinators allowing schedule flexibility and chance to assist with a variety of projects across all offices Collaborate with fellow administrative coordinators to diversify projects across all offices as part of a unified team, promoting flexibility and opportunities to contribute Qualifications What you bring: Associates degree or higher in Office Administration, Business Management, or a related field. Equivalent professional experience will also be considered. Prior administrative office experience preferred Advanced knowledge of Microsoft Office and Outlook required Prior experience with Teams preferred Experience in or exposure to construction, engineering, environmental, or architecture fields is valued Prior experience with FTP websites and/or ERP database would be a plus Prior experience with a PDF editor preferred Valid driver\'s license and personal vehicle are required for routine office errands (mileage is compensated) Ability to effectively manage multiple priorities, demonstrate attention to detail, show self-motivation, and communicate clearly across different @contexts and audiences. The selected candidate must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future. We are unable to provide or take over sponsorship of an employment visa for this role. Why MSA? Better Together: A collaborative environment that values open ideas, diversity, and authenticity. Our diverse perspectives fuel innovation and success in our employee-owned firm. Multi-disciplinary Opportunities: Follow your interests, explore new experiences, and apply your skills where they have the most impact. We\'ve Got Your Back: Enjoy support when you need it and independence when you don\'t. We are 400+ strong, working as one cohesive team. Passion & Purpose: We\'re passionate about our work and proud of it! Share inspirations, \"geek out,\" and think big with us. Pay & Perks: Competitive pay and unique perks that make MSA stand out. Communities of Practice: Our think tanks and idea generatorsregular collaboration and learning opportunities. Work-Life Integration: Life doesn\'t stop when work begins. We support your professional and personal balance. Commitment to Learning: Ongoing training, tuition reimbursement, and cutting-edge technology to keep you connected and creative. Community Engagement: Giving back through volunteering, education, STEM outreach, and event participation, backed by corporate sponsorship and donations. The hourly rate for this position ranges from \$18 to \$30 per year commensurate with experience. Higher compensation within this range will be paid to candidates with significant experience and exceptional qualifications. Best-in-Industry Benefits - Eligible employees enjoy: Quality Insurance Options: Medical, dental, and vision coverage for you and your family Paid Time Off: Minimum of 17 days in the first year for full-time employees Paid Holidays: 8 holidays per year Paid Parental Leave: 2 weeks for both parents, with additional time for birth parents under MSA\'s Short Term Paid Leave Supplemental Insurance: 100% paid life, long-term disability, and short-term disability insurance Employee Stock Ownership Plan (ESOP): 100% employee-owned, with stock provided at no cost 401k Retirement Savings Plan: Generous employer match, immediately 100% vested Short Term Incentive (STIP) bonus MSA is an equal opportunity/affirmative action employer that is committed to diversity and inclusion in the workplace. At MSA, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual\'s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. *** APPLICATION INSTRUCTIONS: Other: https://careers-msa-ps.icims.com/jobs/3013/job?utmsource=dciconsultinggroupintegration&iis=Job+Board&iisn=DCI+Consulting+Group

Similar Jobs

Senior Manager, Product Manager: Capital One Shopping (Remote-Eligible)

Capital One • Madison, WI • 17min ago

Management & Administrative

Senior Manager, Product Manager: Capital One Shopping (Remote-Eligible) We are looking for a Product Manager to join our growing team in Capital One Shopping. If you have a remarkable ability to use data to tell a story,...

17min ago

Go to Apply

Operations Manager, Strategic Meetings

American Express Global Business Travel • Madison, WI • 1h ago

Management & Administrative

Amex GBT is a place where colleagues find inspiration in travel as a force for good and - through their work - can make an impact on our industry. We're here to help our colleagues achieve success and offer an inclusive...

1h ago

Go to Apply

Operations Manager (Onsite)

Concentrix • Madison, WI • 1h ago

Management & Administrative

Home ( https://jobs.concentrix.com/ ) »Job Details Operations Manager (Onsite) Operations ( https://jobs.concentrix.com/job-search/?category=Operations ) Location United States Of America Language English Apply Now ( htt...

1h ago

Go to Apply

Senior Product Operations Manager

General Motors • Madison, WI • 1h ago

Management & Administrative

Job Description At General Motors, our product teams are redefining mobility. Through a human-centered design process, we create vehicles and experiences that are designed not just to be seen, but to be felt. We're turni...

1h ago

Go to Apply

AI & Machine Learning Engineering Consultant - Life Sciences Sector - Manager - Consulting

EY • Madison, WI • 6h ago

Management & Administrative

Location: Anywhere in Country At EY, we're all in to shape your future with confidence. We'll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY...

6h ago

Go to Apply

Managed Services Account Executive

TDS TELECOM • Madison, WI • 12h ago

Management & Administrative Sponsored

Overview : At TDS Telecom, connecting people is at the heart of everything we do. We are forward thinkers who leverage cutting-edge fiber internet technology to strengthen communities. We're looking for a Business Accoun...

12h ago

Go to Apply

Major Account Manager

Palo Alto Networks • Madison, WI • 13h ago

Management & Administrative

Our Mission At Palo Alto Networks®, we're united by a shared mission-to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology an...

13h ago

Go to Apply

Senior Account Manager

EXACT SCIENCES CORPORATION • Madison, WI • 13h ago

Management & Administrative

JOB REQUIREMENTS: Help us change lives At Exact Sciences, we\'re helpingchange how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisio...

13h ago

Go to Apply

Financing Officer

COMPEER FINANCIAL • Sun Prairie, WI • 16h ago

Management & Administrative

JOB REQUIREMENTS: Empowered to live. Inspired to work. Compeer Financial is a member-owned cooperative located in Illinois, Minnesota and Wisconsin. We bring together team members with a variety of backgrounds and experi...

16h ago

Go to Apply

Field Marketing Manager

Oracle • Madison, WI • 23h ago

Management & Administrative

Job Description 8+ years experience in B2B demand generation marketing or event management Proven ability to design demand generation plans and industry-specific campaigns Demonstrated experience managing complex workflo...

23h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.