Construction Coordinator

Actalent • Phoenix, AZ • 6h ago

Job Title: Construction CoordinatorJob Description

We are seeking a Construction Coordinator for our Phoenix office, a key role in supporting project management and operational activities for construction and on-site operations. This position ensures the smooth execution of projects by managing documentation, coordinating with internal teams and external partners, and maintaining compliance with standards.

Responsibilities

Process contract documents, purchase orders, vendor invoices, and job setup.

Create, organize, and maintain project files, contracts, drawings, and correspondence.

Establish and close out jobs in Salesforce; create shared drive folders with pertinent information.

Maintain weekly payroll entry and reconcile invoices and expense reports.

Manage monthly job close-out and retention lists.

Set up new hires in accounting and payroll systems, including E-Verify and drug screening.

Manage BOMs and materials ordering; address distributor concerns.

Coordinate with outside suppliers to ensure timely delivery of materials meeting quality standards and budget requirements.

Manage new vendor setups and job packets.

Communicate effectively with general contractors, subcontractors, vendors, construction managers, sales teams, and corporate office.

Assist project managers in establishing schedules, managing documentation requirements, submittals, safety protocols, and site logistics.

Respond to internal employee and customer inquiries promptly.

Coordinate new hire paperwork and confirm all required information is complete.

Work with internal project teams to ensure a streamlined onboarding process.

Assist with team organization, meeting minutes, and project documentation.

Support personnel coordination through regular interaction with the PM team.

Essential Skills

2+ years of experience in project coordination, administrative support, or construction operations.

Proficiency in Salesforce, Microsoft Office Suite (Excel, Word, Outlook), and shared drive management.

Familiarity with accounting/payroll systems.

Strong organizational and time-management skills with attention to detail.

Excellent verbal and written communication skills.

Ability to manage multiple priorities in a fast-paced environment.

Problem-solving mindset and proactive approach to challenges.

Knowledge of construction documentation, job setup processes, and vendor coordination.

Ability to work collaboratively with cross-functional teams and external partners.

Additional Skills & Qualifications

Associate's or Bachelor's Degree preferred.

Work Environment

This position is based in our Phoenix office with a standard work week of 40 hours from Monday to Friday. Start and end times are to be determined.

Job Type & Location

This is a Contract to Hire position based out of Phoenix, AZ.

Pay and Benefits

The pay range for this position is $26.44 - $29.33/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Phoenix,AZ.

Application Deadline

This position is anticipated to close on Feb 19, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

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