Administrative Assistant II - Cactus Yards
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Administrative Assistant II - Cactus Yards
Salary
$22.94 - $33.26 Hourly
Location
50 E. Civic Center Dr., AZ
Job Type
Full Time
Job Number
26-0159
Department
PARKS & RECREATION
Division
PR CACTUS YARDS
Opening Date
02/04/2026
Closing Date
2/15/2026 11:59 PM Arizona
Description
Benefits
Questions
We Are Seeking
Gilbert has an exciting opportunity for an Administrative Assistant II for Cactus Yards who is innovative, driven, and passionate about serving our community. This position reports through the recreation division of the Parks and Recreation department. The Administrative Assistant II will possess outstanding interpersonal, communication and technology skills - specifically be outgoing, self-directed, team-oriented and comfortable with technology, and ActiveNet software. They will be skilled at organizing and prioritizing multiple tasks and changing priorities at a sports complex; able to remain positive and productive when faced with tight deadlines and the pressure of a heavy workload. They will possess the ability to handle sports related questions and work with a variety of internal and external customers in a professional manner.
Additional responsibilities will include (but not limited to):
Facility scheduling and reservations
Assists and consults with customers via telephone, in person, and online, addressing questions and concerns; providing information regarding facility assets, rules, policies and procedures. As assigned, researches, responds and resolves inquiries and complaints.
Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; creates and/or supports the development and compilation of reports and summaries; and generates automated reports from systems.
Review and make recommendations for website and social media changes as assigned.
Creates, organizes, updates and maintains files and SOP's; retains and purges files in accordance with established records and retention policies and procedures.
Provides administrative support and/or shift coverage for the sports complex team shop as assigned.
Generate and process invoices as assigned for facility fees, rentals, and merchandise.
Process and track vendor and inter-agency payments and certificates of insurance.
As assigned, performs administrative support activities, which may include; creating and editing documents and spreadsheets, researching complex information, editing, and/or providing related support for marketing and social media.
Ability to multi-task in a high-pace, high-energy environment and assist with various facility needs as assigned. This includes but is not limited to booth set-ups and tear-downs, assisting facility personnel with special projects, events and tours, accepting and distributing deliveries, ordering office supplies and merchandise, monitoring social media and working with sports vendors.
About You
The ideal candidate for this position will be passionate about the mission of the Town of Gilbert and serving our team, partners and the community. We're looking for a service-oriented team member that serves internal and external customers and maintains productive working relationships. We are looking for someone who possesses a record of good punctuality and attendance, is excellent with multi-tasking and adapting to changing priorities and has strong communication and organizational skills to provide exceptional customer service.
Here are some position requirements:
High School Diploma or G.E.D., Associates Degree preferred
Four (4) years of experience with comparable previous positions
Proficient with MS Office and ActiveNet
Possess outstanding interpersonal, communication and technology skills
Valid Arizona Driver License
This position is an At-Will position and is FLSA Non-Exempt -eligible for overtime compensation
Why Team Gilbert?
View this presentation here (https://www.canva.com/design/DAGuq4i\Vuc/kNfgkhIhxTm9XLB2rke4ZA/view?utm\content=DAGuq4i\Vuc&utm\campaign=designshare&utm\medium=link2&utm\source=uniquelinks&utlId=h3b2cb0f6aa) .
We Are Here to Help!
Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.
Gilbert provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here (https://www.gilbertaz.gov/home/showdocument?id=42978&t=637793142009536761) to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide (https://www.gilbertaz.gov/departments/human-resources/benefits) .
01
In the questions that follow, you will be asked for information about your work history, to include things such as dates of employment, names of employers and specific details of the work you did. In answer to questions asking you to describe your work experience, if you do not have that @type of experience, enter "N/A". Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application. Be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will disqualify you from further consideration, so be thorough in answering the questions. Please indicate whether or not you accept these terms by checking the appropriate response below.
Yes
No
02
Do you have a high school diploma or GED?
Yes
No
03
Do you have a 4 years of experience with comparable previous positions?
Yes
No
04
How many years of experience do you have providing administrative and clerical support to multiple functions within a work area?
No experience in this area
Less than a year
1-2 years
2-3 years
3+ years
05
If you indicated you do have the @type of experience covered in the previous question, please describe a time when you provided support to multiple functions within your role. If not, enter N/A.
06
How many years of experience do you have working with scheduling software?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
07
If you answered yes to the previous question, please describe what @types of documents you have had to create, please use examples. If not, enter N/A.
08
How many years of experience do you have in the area of customer service?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
09
If you indicated you do have the @type of experience covered in the previous question, please tell about a time when you were recently dealing with an angry customer and how you dealt with them in the space below. If not, enter N/A.
10
How many years have you prepared written business communications for an organization, to include proof reading for grammar, punctuation, spelling, and organization?
No experience in this area
Less than one year
1-2 years
2-3 years
3+ years
11
If you indicated you do have experience working in Parks and Recreation, please indicate your experience in facility and park rentals, and program registration. If not, enter N/A.
12
How many years of experience do you have working in a sports complex setting?
No experience in this area
Less than 1 year
1-2 years
2-3 years
3+ years
13
If you indicated you do have this experience, what @types of agencies/departments/divisions did you work with? If not, enter N/A.
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Please describe your level of proficiency with ActiveNet.
No experience in this area
Beginner
Intermediate
Advanced
15
If you indicated you do have proficiency with ActiveNet, please describe how you used ActiveNet in your daily tasks. If not, enter N/A.
16
The following question is strictly confidential and will not be made part of your application for employment. Preference Status per Arizona Revised Statute 38-492 (select all that apply):
Veteran
Disabled Veteran
Veteran's Spouse / Surviving Spouse
Disabled Person
Required Question
Employer
Town of Gilbert
Address
50 E. Civic Center Drive Gilbert, Arizona, 85296
Phone
(480) 503-6823
Website
https://gilbertaz.gov/jobs
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