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Office & Administrative Specialist, Intermediate - Payer

State of Minnesota • Saint Paul, MN • 2h ago

Working Title: Payer

Job Class: Office and Administrative Specialist, Intermediate

Agency: Department of Employment and Economic Development

Job ID : 91912

Location : St. Paul

Telework Eligible : Yes, may be eligible for some telework

Full/Part Time : Part-Time

Regular/Temporary : Unlimited

Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 02/10/2026.

Date Posted : 02/04/2026

Closing Date : 02/10/2026

Hiring Agency/Seniority Unit : Department of Employment and Economic Development - AFSCME

Division/Unit : State Services for the Blind

Work Shift/Work Hours : Day Shift, work hours will be finalized upon hire.

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.76 - $27.53 / hourly

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/American Federation of State, County and Municipal Employees

Work Area : 2200 University Ave. W. Suite 240 St. Paul MN 55114

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is part-time and expected to work twenty (20) hours per week, Monday through Friday, and time of day is flexible between the hours of 8:00AM - 4:30PM. Available shifts 8:00AM - 12:30PM and 12:00PM - 4:30PM.

Minnesota State Services for the Blind (SSB) has been serving blind, low-vision, and Deafblind Minnesotans since 1923. It does so with a staff of dedicated personnel, skilled volunteers, an active State Rehabilitation Council for the Blind, and a host of community partners. Each year, SSB assists thousands in leading full, active, and productive lives. Come be part of a great organization in a great state!

This position serves as a support to Vocational Rehabilitation (VR) techs, counselors, and other staff in the Workforce Development Unit (WFD) and Senior Services Unit (SSU) of State Services for the Blind (SSB).

Responsibilities include, but are not limited to:

Preparing and processing payments in accordance with established procedures and timelines

Monitoring the invoice mailbox, forwarding the emails to the appropriate staff persons, and prompting staff to complete initiation of the invoices to be paid

Communicating with vendors as needed to receive invoices and reports for payment processing

Verifying the accuracy of information (i.e., names, dates, addresses, amount) on invoices and the corresponding authorizations

This position will be based out of the St. Paul office.

This position is telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) eligible. Staff are provided with the tools and equipment to be successful in a virtual work environment. Please note, the telework policy could change with notice based on business needs.

Minimum Qualifications

Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.

Skill in typing/keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

Skill in accounting sufficient to review, analyze and verify financial records, calculate monthly fees, and prepare financial summaries and reports.

Skill in customer service sufficient to answer questions and advise customers of program policies, procedures, and regulations.

Skill in math sufficient to calculate, review and reconcile financial data and balance accounts.

Knowledge of communications sufficient to write, prepare, and edit materials, using correct spelling, punctuation, grammar, and sentence construction.

Preferred Qualifications

Office administrative support experience.

Experience working with the State of Minnesota and or/or the StateWide Integrated Financial Tools (SWIFT) financial system.

Experience providing services to people who are Blind, Low Vision, and DeafBlind.

Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

A job offer will be contingent upon successfully passing a background check. The background check may consist of the following components:

Criminal Background Check

Employment Records Check (current and former State employees only)

Employment Reference Check

Conflict of Interest Review

Driver's License and Records Check

The Minnesota Department of Employment and Economic Development will not sponsor applicants for work visas. All applicants must be legally authorized to work in the U.S.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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