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Legal Assistant to the General Counsel - Office & Administrative Specialist Principal / Full-time, Day Shift

State of Minnesota • Saint Paul, MN • 2h ago

Working Title : Legal Assistant to the General Counsel

Job Class: Office and Administrative Specialist Principal

Agency: Minnesota Department of Veterans Affairs

Job ID: 91889

Location: St. Paul

Telework Eligible: Yes - Please note this position is telework eligible and required to work in-person for at least 50% of scheduled workdays each month.

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers.

Date Posted: 02/04/2026

Closing Date: 02/10/2026

Hiring Agency/Seniority Unit: Minnesota Department of Veterans Affairs / Veterans Affairs-AFSCME

Division/Unit: Department of Veterans Affairs / Legal Affairs

Work Shift/Work Hours: Day Shift / 8:00 am - 4:30 pm

Days of Work: Monday - Friday

Travel Required : Yes - Less than 5%

Salary Range: $24.12 - $32.54 / hourly; $50,363 - $71,744 / annually

Classified Status: Classified

Bargaining Unit/Union: 206 - Clerical/AFSCME

Work Area: Central Office - St. Paul

FLSA Status: Non-exempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position manages office administrative procedures for the General Counsel's Office and provides a wide range of administrative support. Key responsibilities include routing, tracking, and archiving contracts, policy documents, records retention materials, and documents in a timely and organized manner.

The role also supports data practices requests and litigation discovery by carefully reviewing records to identify responsive materials. In addition, this position helps coordinate trainings and supports the day-to-day needs of the General Counsel's Office.

This position responds to a wide range of technical questions, both verbally and in writing. The role independently researches questions, provides answers when appropriate, or refers them to other General Counsel's Office staff. The position also schedules meetings for the General Counsel and staff, monitors the office budget, and makes budget recommendations. In addition, it manages office supply purchases and assists with travel arrangements and training registrations.

To facilitate proper crediting, please ensure that your resume/application clearly describes your experience in the areas listed below, and indicates the beginning and ending month and year for each job held. Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will be considered for this position.

Minimum Qualifications

Two years of technical/administrative experience which demonstrates the following:

Customer service skills sufficient to responding to inquiries on a wide variety of legal related questions with the ability to direct calls, arrange meetings and complete expenditure requests.

Skill in database management sufficient to routing a variety of documents in sequence to multiple parties for review and signature, tracking the progress of documents through the routing process and addressing any concerns.

Knowledge of word processing sufficient to use software such as Microsoft Office to create, format, edit, print, and save a variety of documents, including spreadsheets, tables, charts, and graphs.

Preferred Qualifications

Experience providing legal administrative support.

General knowledge of data practices concepts.

Knowledge and/or experience of DocuSign.

Knowledge and/or experience working in SWIFT.

Additional Requirements

A Minnesota Department of Human Services (DHS) background check may be conducted on the top finalist(s) for the position(s). When conducted, a finalist must pass the DHS background check.

Employment reference checks will be conducted on finalists.This may include a review of documentation related to job performance and contact with the applicant's former employer(s).

Finalists may be required to pass a driver's license check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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