Administrative Assistant

North Mississippi Medical Center Inc • Belden, MS • 3d ago

At North Mississippi Health Services, our mission is to "continuously improve the health of the people of our region." We aim to "provide the best patient and family-centered care and health services in America." We believe that fulfilling our mission and vision calls us to embrace the best people who form incredible connections with our patients and families.

We take pride in celebrating everything that makes you unique---your talents, perspectives, and passions. At North Mississippi Health Services, we believe in connecting your passion with a purpose. You know what connected feels like when you are part of our team.

WhatConnectsYou

Job Description

JOB SUMMARY The Administrative Assistant at North Mississippi Health Services is responsible for facilitating effective and efficient function of their assigned department or service line. This includes facilitating communication in a timely and professional manner, completing administrative duties, such as calendar management and maintaining and preparing documents and records, managing and monitoring data retrieval and entry, and completing purchasing as needed to maintain department stock in a budget-compliant way to support optimal area function. JOB FUNCTIONS Administrative:

Provides high level administrative support.

Performs general office duties and day to day administrative tasks.

Schedules appointments, travel, and meetings, etc. for the management team of the service line.

Communication:

Answers and screens telephone calls.

Schedules appointments, as well as printing and distributing schedules daily.

Directs incoming/outgoing calls to appropriate parties or takes messages.

Communicates with internal and/or external customers via oral communication, electronic communication and/or written communication.

Serves as a resource for information on policies and procedures.

Employee Relations:

Possesses the ability to handle information of a sensitive or confidential nature in a professional manner.

Possesses the ability to interact tactfully and diplomatically with personnel concerning situations of a sensitive nature.

Recordkeeping/Reporting:

Prepares, maintains, and files appropriate administrative records/documents.

Keeps minutes for various committees.

Enters and monitors all statistical data, and coordinates cardiology outreach financials.

Purchases materials for departmental use with budget limitations.

Processes bills and invoices associated with purchased material or consulting services.

Completes data retrieval and reporting, entering data as necessary for billing and collection.

Regulation:

Adheres to NMHS Policies/Procedures/Guidelines.

Complies with JCHAO and HIPAA regulations/guidelines.

QUALIFICATIONS Education

Education LevelEducation DetailsRequired/Preferred

High School Diploma or GED Equivalent Required And Associate's Degreewith experience in related fieldPreferred

Licenses and Certifications

Licenses and CertificationsLicenses and Certifications DetailsTime FrameRequired/ Preferred

Work Experience

Number of YearsWork Experience DetailsRequired/ Preferred

1-3 yearsMinimum of 3 years experience as an Administrative Secretary or AssistantRequiredOr 1-3 yearsMinimum of 3 years working in a health-related fieldRequiredOr Knowledge Skills and Abilities

Knowledge, Skills, AbilitiesRequired/PreferredProficiency Possess strong clerical and organizational skills; requiredRequiredN/A Excellent written and verbal communication; requiredRequiredN/A Working knowledge of computer skills; requiredRequiredN/A Proficient in use of Microsoft Word, Excel, and Power Point; requiredRequiredN/A Proficient in the use of various office equipment; requiredRequiredN/A Excellent interpersonal skills; requiredRequiredN/A Must be a self-Starter; work independently, without direct supervisionRequiredN/A Must effectively and efficiently organize and prioritize work assignmentsRequiredN/A Must anticipate the needs of the clinicRequiredN/A Must exhibit and promote integrity in the workplaceRequiredN/A Must have extensive contact with: Service Line Administrator, physicians, staff and co-workersRequiredN/A Must have excellent written and verbal communication skillsRequiredN/A Must reflect a positive, caring attitude toward clients, patients, staff and the public we serveRequiredN/A Must exhibit a professional demeanor, telephone etiquette, and effective interpersonal skillsRequiredN/A

SCOPE Freedom To Act: Problem Solving: Impact: Financial Responsibility:

Sales Revenue Target Responsibility:

Approval Responsibility:

P & L Responsibility:

Assets Controlled:

Controllable Expenses (e.g., Payroll and other budgeted items):

Total Financial Responsibility:

Budget Responsibility

Primary Budget Responsibility:

Shared Budget Responsibility:

Requirements

No additional requirements from any stated in the above description.

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