Administrative Assistant

Aston Carter • Rochester, MI • 1h ago

Summary: Coordinates and provides administrative support for the Urban Design team in Detroit. Responsible for supporting daily operations, maintaining the office and supplies for the team, project coordination, team logistics, and the completion of tasks and duties as assigned by Leadership.

Typical duties and responsibilities and other important responsibilities and abilities may include, but are not limited to:

?Assisting the Director and Leads with daily coordination and scheduling logistics such as arranging meetings, responding to calls and messages, and digital filing, and special assignments.

?Project coordination roles such as attending meetings with design team members to prepare meeting minutes and track action items, and follow-up on logistical action items. Data input and tracking of Microsoft Planner, Google Keep, or other project management tools.

?Setup of proposal, memos, reports, presentations and excel spreadsheets using the Microsoft Office software.

?Data entry into Vision, creation of file folders, and project tracking for project and proposal setup.

?Provide a wide array of administrative support for staff and managers.

?Support the streamlining of administrative processes and coordinate directly with administrative staff between offices.

?Provide general support to visitors, including providing directions for parking and accessing the building. Greets all guests courteously and professionally at the door to the building and responds appropriately by guiding them to the appropriate room or person. Sets up or provides refreshments.

?Coordinate mail and UPS/FedEx outgoing mail, including permit submissions and proposal delivery.

?Keep conference rooms and common areas in a tidy and orderly manner.

?Ensure the office and work area is clean and organized at all times.

?Maintaining conference room(s) and schedules as requested

?Schedule/coordinate logistics and food for brown bags, guest lunches, and meetings (in-house and outside functions).

?Back up for booking travel arrangements.

?Maintain inventory of office supplies, kitchen and housekeeping supplies, PPE, and breakroom supplies (i.e. coffee and tea).

?Maintain printer and plotter functionality, coordinate with IT and maintenance contractors, as-needed.

?Coordinate with HR and administrative staff for new-hire materials (nameplate, business cards, desk/cubicle location, etc.)

?Coordinate and communicate with building and facility staff, cleaning staff, and maintenance contractors, as-needed.

?Assist staff in the submission and resolution of IT issues, coordinate with IT.

Experience: Two years of administrative experience.

Education: High School Diploma or equivalent required.

Associate's degree or equivalent combination of training and experience preferred.

Other Skills and Abilities:

?Must be proficient in MS Word and Excel with a working knowledge of PowerPoint.

?Excellent spelling and grammatical skills.

?Attention to detail, ownership of assignments, and the ability to meet tight deadlines are essential to the successful performance of this position.

?Requires good oral and written communication skills, telephone etiquette, and tactful/diplomatic in all aspects of this assignment.

?Complete all other duties as assigned.

Job Type & Location

This is a Contract to Hire position based out of Rochester, MI.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Rochester,MI.

Application Deadline

This position is anticipated to close on Feb 17, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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