Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00054187
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry; and surface mining operations.and#8239;You can find more details about us on the Railroad Commission of Texasand#8217; website here https://www.rrc.texas.gov/about-us/. To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including: Generous paid time off, including vacation, sick time, and at least 12 paid holidays per year
Telework options for eligible positions
Flexible work schedules
Retirement pension with a 150% agency match and#8211; you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w
401(k), 457(b) and Roth
Health premiums 100% paid for full-time employees
Tuition Reimbursement
Wellness and Exercise Leave
Career development programs/opportunities for advancement For a complete list of our total compensation package, please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees, visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance.Job DescriptionThe Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks an experienced Administrative Assistant to perform highly complex (senior-level) administrative support for the senior directors in the Critical Infrastructure Division. The position provides internal administrative support, including distributing information, assisting with maintaining filing systems, reviewing and researching natural gas facilities and pipeline operations for compliance and reporting purposes, and preparing and editing reports and documents. The role may offer guidance to others and operate under the general supervision of the Division Support Section Manager, with moderate discretion in exercising initiative and independent judgment.Essential Job FunctionsPrepares, edits, and distributes correspondence, reports, studies, forms, and other documents for the Division Director.
Responds to inquiries related to open records and public information requests concerning the divisionand#8217;s technical programs, administrative processes, procedures, and regulatory activities.
Reviews, clarifies, and disseminates information regarding agency programs and procedures, including maintaining and updating online content.
Provides administrative support to the Division Support Section Manager by coordinating meetings, conferences, and seminars, and preparing related materials.
Assists with organizing and filing ad-hoc submissions, reports, and business planning documents in accordance with the commissionand#8217;s records retention schedule.
Supports Critical Infrastructure Division (CID) headquarters and Regional Office staff as needed, including maintaining CID activity files, responding to report queries, and updating procedure manuals. Assists with maintaining, updating, locating, and identifying CID files, including support for ongoing filing projects.
Maintains and updates staff rosters, maps, assignment charts, and report obligation tracking tools.
Updates procedure manuals and training modules as needed to meet business requirements and performs additional assignments to support workflow and production needs.
Assignments may include supporting business processes for other Regional Offices. Performs related duties as assigned.
The position may require standing for extended periods while performing copying and filing tasks, and the ability to lift boxes weighing up to 20 pounds.
Effective verbal, written, and telecommunication skills and the ability to manage multiple tasks are required.
Ability to research and analyze data across multiple application platforms.For Military Crosswalk information, please visit: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
Qualifications: Minimum QualificationsGraduation from a standard senior high school or GED.
A minimum of two years of professional administrative support experience.
Availability to work a standard schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday.
Relevant education and experience may be substituted on a year-for-year basis.
Proficiency in computer use, including a strong working knowledge of Microsoft Excel, Word, and other Microsoft Office applications.
A valid Texas Driverand#8217;s License with a satisfactory driving record is required.Preferred QualificationsOne year of experience in business office operations, including communicating rules, policies, and procedures.
One year of experience preparing business documents with strong grammar, reading comprehension, and content tailored to the intended audience.
Demonstrated experience providing direct administrative support to a senior-level manager or director.
Experience editing, publishing, and maintaining online content for an agency-level website.
Experience managing both electronic and hardcopy records, including maintaining, organizing, and updating filing systems.
Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations.Knowledge, Skills, and AbilitiesWorking knowledge of basic mathematics at the high school level and an understanding of professional protocol.
Demonstrated attention to detail and accuracy in providing information. Proficiency in operating standard office equipment and organizinginformation effectively.
Ability to accurately file, retrieve, pack, and maintain records.
Proficiency in using computers and common software applications, including Microsoft Word, Excel, email, and databases.
Ability to follow brief verbal and written instructions.
Strong interpersonal skills with the ability to establish and maintain effective working relationships.
Strong ability to perform data research across various application platforms.
Ability to listen, understand, and communicate information clearly and concisely, both verbally and in writing.
Ability to work effectively under pressure while remaining flexible.
Ability to maintain a professional appearance, demeanor, punctuality, and regular attendance.
Ability to work independently and collaboratively as part of a team, exercising tact, courtesy, and professionalism.
Physical ability to stoop, reach both low and high, push and pull file drawers or carts, and lift, carry, and move items weighing up to 25 pounds.
Ability to maintain a standard work schedule of 8:00 a.m. to 5:00 p.m., Monday through Friday.Work Hours:and#8239;Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agencyand#8217;s approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process.APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Re
