Summary This position serves as Duplicating Equipment Operator- Mail within Logistics Service located at the Eastern Oklahoma Veterans Affairs Healthcare System Facility in Tulsa, OK. As a Duplicating Equipment Operator, you will perform duties in mailroom that include mail duties and all duplicating/reproduction equipment operations for the facility. The incumbent will submit reports to management, coordinate workflow, and provides needed training to ensure successful daily work center operations. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Duties will include, but may not be limited to the following: Receives of all facility mail from external sources Receipting and handling hazardous and/or perishable materials, urgent and sensitive documents which require a signature; Prepares outgoing mail for processing and sorting into accounting groups, subgroups by class of service and further sorting by machine. Distribution of daily mailings which includes receipt, separation and redistribution within the facility, or external deliveries within time frame appropriate to the time sensitivity of the mail piece. Sort mail for internal distribution. Retrieve and follow procedures for mail requiring delivery Performs special messenger deliveries Analyze mail not addressed and review to determine the intended recipient. This may require control and/or date stamping. Assesses all outgoing mail for proper and complete addressing, proper labeling and packaging. Process labels for various outgoing packages Prepares and monitors daily, weekly and monthly workload reports from automated mail processing equipment, and productivity statistics. Reviews and approves for billings from external offices processing mail at the facility expense for payment Logs mail piece identification and date/time mail piece were received or identified through mail analysis. Provides education to facility employees on acceptability of mail pieces, classes of mail, special mail services and proper addressing and packaging. Operates and maintains the Central Reproduction Unit Performs routine maintenance on machine Reviews reproduction requests Determines the most cost-effective method for duplication of originals within guidelines of management Maintains the supply of inventory Work Schedule: Monday-Friday, Full Time, 8:00am - 4:30pm Critical Skills Incentive: Not approved Recruitment & Relocation Incentives: Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Driver's License Requirement: Incumbent must possess a current, valid state-issued driver's license for this position. (Please do not submit a copy of your license with your application package. You will be required to show your valid driver's license at the time of your interview.) ~AND~ GS-04 GENERAL EXPERIENCE: One (1) full year of specialized experience equivalent to the GS-4 level in the Federal service that equipped you with the progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position being filled. -OR- GS-04 EDUCATION SUBSTITUTION:(TRANSCRIPTS REQUIRED) Successfully completed 2 years above high school in any field for which high school graduation or the equivalent is the normal prerequisite. This education was obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. -OR- GS-04 COMBINATION OF EXPERIENCE/EDUCATION: (TRANSCRIPTS REQUIRED) Possess an equivalent combination of specialized experience and post high school education as described above that demonstrates my ability to perform the duties of this position. For the GS-04, only education in excess of 30 semester hours (1 year) is creditable. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Customer Service (Clerical/Technical) Operating Systems Operations Support Technical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work involves extended periods of standing and walking, lifting items (occasionally weighing as much as 60 pounds) bending, stooping and pushing carts. May need to utilize a pallet jack to move palletized copy paper, and bulk materials. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov). Additional Information This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
