Job Title
Administrative Associate II
Agency
Prairie View A&M University
Department
School Of Architecture
Proposed Minimum Salary
Commensurate
Job Location
Prairie View, Texas
Job Type
Staff
Job Description
As the first point of contact for new and prospective students and visitors, this position is responsible for greeting visitors, answering and screening calls, providing information and referrals, and scheduling appointments. The Administrative Assistant II is also responsible for receiving, sorting, and routing mail; maintaining office supplies, equipment, and reference materials, including online materials; and communicating with SSC and Campus Planning regarding building security and the care, repair, and maintenance of the N. A. Kennedy Architecture Building and the Fabrication Center.
Additional responsibilities include assisting with graduation degree audits to support student advisors; assisting directors with planning for the School of Architecture Career Fair and the Summer ACI and ARTEC Program; preparing out-of-state tuition waivers and scholarship applications, approvals, and notifications; communicating with equipment manufacturers regarding service and maintenance as needed; participating in the training and supervision of student workers; and performing other duties as requested.
Please Note: The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.
Responsibilities:
Performs word processing, desktop publishing, presentation, and data management activities, and assists staff with the use of these applications.
Composes correspondence, reports, publications, and presentations, including editing and proofreading. Greets visitors, answers and screens calls, provides information and referrals, and schedules appointments.
Receives, sorts, and routes mail and performs other mail services. Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
Posts information to agency records and modifies forms or records.
Verifies, processes, and reviews forms, reports, and other documents. Makes arrangements for meetings, appointments, conferences, and travel. Maintains office supplies and equipment.
Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, equipment, or materials.
May serve as a liaison for departmental equipment and service contracts. May participate in the hiring training, and supervision of student workers and other support staff.
Will assist with the ACI and ARTEC summer programs by working with each coordinator of the program. Will help with the School of Architecture Career Fair.
Performs other duties as assigned.
Required Education and Experience:
High school diploma or equivalent combination of education and experience.
Two years of related experience.
Required Knowledge, Skills and Abilities:
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Effective verbal and written communication skills.
Preferred Qualifications:
College degree.
Five years of related experience.
Job Posting Close Date:
03/03/2026
Required Attachments:
Please attach all required documents listed below?in the attachment box labeled as either "Resume/CV or Resume/Cover Letter" on the application. Multiple attachments may be included in the "Resume/CV" or Resume/Cover Letter" attachment box. ?Any additional attachments provided outside of the required documents listed below are considered optional.
Resume or Curriculum Vitae
Cover Letter
Application Submission Guidelines:
All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the?PVAMU?Career site.
The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.
Background Check Requirements:
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master's degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of "the first class" in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.? The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.
For more information, visit www.pvamu.edu .
Your career opportunities with a "University of the First Class" begins here!
Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.
If you need assistance in applying for this job, please contact (936) 261-1730.
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