Administrative Assistant III - Support

ICONMA, LLC • United States, United States • 11h ago

Our Client, a Agriculture Products company, is looking for a Administrative Assistant III - Support for their East Moline, IL location. Responsibilities:

Performs a full range of administrative support duties of a confidential and challenging nature, typically in support of a unit or the head of a major function. Facilitates work flow through a manager's office using organizational knowledge to determine how to handle incoming requests and assignments, including work going to and from other managers.

May perform a variety of duties commensurate with this level, e.g., develop and maintain intranet web sites, assist with administration and negotiation of car programs, submit financial reports, assist with system and procedures definition, administer payroll; and may receive project work consistent with the skills and skill level found in the job's other work.

Researches, resolves and responds to inquiries/concerns from internal and/or external customers.

Escalates complex issues for resolution as appropriate.

Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers.

Distributes information as appropriate to department members or internal/external customers.

May perform analysis of data and resolve discrepancies following prescribed procedures.

Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others.

May develop and maintain more complex web sites with the assistance of basic web-publishing software applications.

Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages.

May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed.

May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution.

Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf.

Talent will demonstrate a professional etiquette, be a genuine people person, with high energy and excited to perform their job duties on a daily basis.

This individual will be organized with attention to detail.

This talent will need to be flexible with changes and takes initiative; while demonstrating they can work without supervision in a trustworthy and proactive manner.

Responsible for planning and coordinating factory tours and visitor experiences, ensuring exceptional customer service, safety compliance, and smooth logistics. Acts as the primary contact for visitors and oversees tour operations and related administrative tasks.

Welcome visitors, provide orientation, and ensure PPE and safety compliance.

Deliver high-quality experiences, including special tours and events.

Address inquiries and resolve issues promptly.

Maintain visitor databases, prepare waivers, and compile reports.

Train and support tour guides; implement process improvements.

Requirements:

Associate degree in Hospitality, Business, or related field (preferred).

1-3 years in customer service, event planning, or visitor services.

Strong organizational, communication, and problem-solving skills.

Proficiency in Microsoft Office Suite. Power BI (Nice to have)

Why Should You Apply?

Health Benefits

Referral Program

Excellent growth and advancement opportunities

As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Similar Jobs

Card Services - Seasonal Associate

First National Bank • Hermitage, PA • 1h ago

Management & Administrative

Reference #: 2026-00309 Primary Office Location:4140 East State Street. Hermitage, Pennsylvania. 16148. Join our team. Make a difference - for us and for your future. Position Title: Card Services - Seasonal Associate Bu...

1h ago

Go to Apply

Commercial Underwriting Manager

First Security Bank • Missoula, MT • 1h ago

Management & Administrative

About The Role The Underwriting Manager (UM) will be responsible for managing multiple credit underwriting activities including the supervision of the Bank's commercial analyst team. The UM will be primarily responsible...

1h ago

Go to Apply

Private Wealth Management Wealth Advisor

Regions Bank • Tampa, FL • 1h ago

Management & Administrative

Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place...

1h ago

Go to Apply

Preferred Relationship Manager

Fifth Third Bank, N.A. • Dayton, OH • 1h ago

Management & Administrative

Make banking a Fifth Third better® We connect great people to great opportunities. Are you ready to take the next step? Discover a career in banking at Fifth Third Bank. GENERAL FUNCTION: A sales position responsible for...

1h ago

Go to Apply

Market Manager - Erie, PA

First National Bank • Erie, PA • 1h ago

Management & Administrative

Reference #: 2026-00304 Primary Office Location:711 State Street. Erie, Pennsylvania. 16501. Join our team. Make a difference - for us and for your future.Position Title: Market Manager 3 Business Unit: Retail Reports To...

1h ago

Go to Apply

Preferred Relationship Manager

Fifth Third Bank, N.A. • Huber Heights, OH • 1h ago

Management & Administrative

1h ago

Go to Apply

SBA Business Dev Officer 2

U.S. Bank • Jacksonville, FL • 1h ago

Management & Administrative

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it tak...

1h ago

Go to Apply

SBA Business Dev Officer 2

U.S. Bank • Atlanta, GA • 1h ago

Management & Administrative

1h ago

Go to Apply

Data Engineer, Risk Management

Bank OZK • Little Rock, AR • 1h ago

Management & Administrative

Why Bank OZK Founded on a legacy of more than 120 years in banking, Bank OZK is much more than just a company. We're nationally recognized as an industry leader in financial services. That means we combine exceptional se...

1h ago

Go to Apply

Branch Manager

First National Bank • Rices Landing, PA • 1h ago

Management & Administrative

Reference #: 2026-00269 Primary Office Location:928 N. Eighty-Eight Road. Rices Landing, Pennsylvania. 15357. Join our team. Make a difference - for us and for your future. Position Title: Branch Manager Business Unit: R...

1h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.