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Accounts Payable Adminstrator

University Mechanical Contractors, Inc (UMC) • Lynnwood, WA • 1h ago

UMC Location: Lynnwood, WA

Starting Hourly Wage: $26 - $31/hour; depending on experience

Location: Lynnwood, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

Position Overview:

Responsible for recording invoices, credits, and adjustments to vendor accounts for the company and its sister company. Duties include preparing payment batches, working with other departments to facilitate approvals and purchase order matching, reviewing vendor accounts to ensure data accuracy and timely vendor payments.

Key Responsibilities:

Entering invoice data and transactions into the accounts payable ledger

Reviewing vendor statements and payment requests to determine payment status

Reviewing and processing employees expense reports and credit card statements

Maintaining schedules of subsidiary ledgers

Collaborating with other departments to complete accurate records and provide accounting support

Checking the mail and depositing checks as needed.

Assisting with audit preparation

Supporting the Accounts Payable Supervisor and other financial professionals in their duties as needed.

Regular attendance and promptness are considered part of each employee's essential job functions.

Secondary Responsibilities:

Performs primary back-up role for other Accounts Payable personnel.

Assists in audit preparation.

Support the setup and integration of new technology tools.

Ad hoc investigation and analysis of vendor spend and payment history.

Required Skills and Abilities:

Strong analytical skill and advanced aptitude with numbers.

Effective problem-solving skills to identify and correct financial discrepancies.

Written and verbal communication skills to share information when needed.

Technical accounting skills and experience using accounting software.

Understanding of accounting period reporting and invoice cutoff.

Ability to work on a team, independently, and with other employees.

Strong organizational skills.

Advanced aptitude for working with computers.

Demonstrated professional and ethical attitude and conduct.

Ability to be receptive to new changes to software, procedures and policies.

Demonstrated discretion when dealing with confidential information.

Preferred Education and Experience:

B.A. in Accounting, Finance, preferred, or equivalent experience.

Experience with construction industry preferred.

Required Licensing and Other Certifications:

Maintain a valid driver's license and satisfactory driving record.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran's status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability

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