ABOUT US
At HUB International, we are a team of entrepreneurs. We believe in protecting and supporting the aspirations of individuals, families, and businesses. We help our clients evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees to learn, grow, and make a difference. Our structure enables our teams to maintain their own unique, regional culture while leveraging support and resources from our corporate centers of excellence.
HUB is a global insurance and employee benefits broker, providing a boundaryless array of business insurance, employee benefits, risk services, personal insurance, retirement, and private wealth management products and services. With over $5 billion in revenue and almost 20,000 employees in 700 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions.
ABOUT THE ROLE
HUB International's Corporate Real Estate team manages an extensive portfolio of over 700 office locations and 4 million square feet across North America, with approximately 80 active real estate projects and 15-20 design and construction projects running concurrently.
We're seeking a Senior Analyst to play a vital role in supporting our dynamic real estate operations. This position balances strategic analysis with project execution, with approximately 75% focused on analytical and administrative responsibilities and 25% on project coordination. Reporting to the Director of Real Estate, you'll work on diverse assignments that directly impact our organization's workplace strategy and efficiency.
Key Responsibilities
Strategic Analysis & Reporting
Develop financial analyses and operational comparisons for office consolidations and relocations, evaluating efficiency metrics and cost implications
Analyze headcount trends and workplace attendance data to inform real estate decision-making
Produce monthly real estate and workplace performance reports for leadership
Support the creation of executive-level presentations on real estate initiatives and outcomes
Database & Systems Management
Serve as the primary administrator for the CoStar database and lease management system (ownership transition expected within 6-9 months)
Own day-to-day support of workspace hoteling solutions (e.g., OfficeSpace), managing priority access, bookings, and vendor partnerships.
Build and maintain centralized Real Estate and Design databases, including photo libraries, floor plans, signage standards, vendor directories, and specification documents
Lead content development and editorial oversight for the Real Estate section of HUB's intranet
Project Coordination & Vendor Management
Coordinate insurance requirements for new office locations and relocations
Track and reconcile Tenant Improvement Allowance (TIA) payments with regional finance teams
Facilitate lease audits in partnership with regional teams and accounting
Solicit and evaluate proposals from national vendors across multiple categories: audiovisual, security, data/IT, furniture, flooring, lighting, signage, decommissioning, and relocation services
Manage vendor coordination during relocation projects, ensuring seamless execution
Process Improvement & Standards Development
Collaborate with Procurement on strategic initiatives and process enhancements
Document and standardize regional furniture specifications and construction guidelines
Conduct research on design trends and innovative products to elevate HUB's office standards
Partner with implementation teams to establish new processes within Real Estate and Procurement functions
Maintain and communicate HUB's Standard Palettes through website coordination and internal channels
Relocation Support
Guide local office teams through the relocation process, serving as a knowledgeable resource
Gather end-user requirements including equipment needs, storage specifications, and workspace preferences
Coordinate data infrastructure planning, copier procurement, and equipment logistics
Develop and manage project budgets throughout the relocation lifecycle
Qualifications
Required:
Bachelor's degree in Real Estate, Business Administration, Finance, or related field (or equivalent professional experience)
Advanced proficiency in Microsoft Excel and PowerPoint, with demonstrated ability to create sophisticated financial models and executive presentations
Strong understanding of commercial real estate fundamentals, design principles, and construction processes
Financial analysis capabilities, including budgeting, forecasting, and cost-benefit evaluation
Exceptional written and verbal communication skills with meticulous attention to documentation
Professional demeanor with strong people skills and ability to collaborate across functions
Initiative-taking with excellent organizational abilities and capacity to manage multiple priorities
Preferred:
Experience with AutoCAD or similar design software
Familiarity with CoStar or comparable real estate databases
Ability to read and understand architectural floor plans and construction documents
Background in workplace strategy or corporate facilities management
Project management experience or certification
Work Environment:
Minimal to no travel required
Hybrid - mandatory 3 days in office at our Chicago HQ (downtown)
JOIN OUR TEAM
Do you believe in the power of innovation, collaboration, and transformation? Do you thrive in a supportive and client focused work environment? Are you looking for an opportunity to help build and drive change in a rapidly growing and evolving organization? When you join HUB International , you will be part of a community of learners and doers focused on our Core Values: entrepreneurship, teamwork, integrity, accountability, and service.
Disclosure required under applicable law in California, Colorado, Illinois, Maryland, Minnesota, New York, New Jersey, and Washington states: The expected salary range for this position is $80K to $95K and will be impacted by factors such as the successful candidate's skills, experience and working location, as well as the specific position's business line, scope and level. If you believe that your qualifications and experience surpass the minimum requirements for this role, we encourage you to submit your application. By doing so, we will be able to keep your application on file for consideration for potential future positions within our organization. HUB International is proud to offer comprehensive benefit and total compensation packages which could include health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.
Department Business Operations
Required Experience: 2-5 years of relevant experience
Required Travel: Negligible
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
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