Senior Administrative Assistant

Beacon Hill Staffing Group, LLC • Saint Paul, MN • 6h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Job Title: Senior Administrative Assistant Location: Saint Paul, MN Type: Contract-to-Hire Schedule: Hybrid | Onsite 3 days/week (M-F, Full Time) Overview Beacon Hill is partnering with our client in Saint Paul, MN to hire a Senior Administrative Assistant who will provide high-level support to multiple senior leaders within a large, dynamic technology and security organization. This contract-to-hire role will serve as a trusted administrative partner, helping drive efficiency, organization, and seamless operations across a fast-paced, high-visibility department. The ideal candidate is proactive, organized, and confident supporting senior leadership. This person will step into a highly trusted role as the current administrator retires, offering an opportunity to build long-term impact and become the executive's right-hand support. Responsibilities Proactively manage complex executive calendars, resolve conflicts, and ensure leaders are prepared for upcoming meetings and priorities. Monitor and prioritize inbox communications; flag urgent items and draft responses as appropriate. Coordinate meetings, prepare agendas, compile materials, and take meeting notes with clear action items. Manage department-level events, offsites, and team activities Prepare and edit correspondence, presentations, reports, and other executive-level documentation. Handle routine and moderately complex inquiries, troubleshoot issues, and escalate matters as needed. Conduct research, compile information, and support operational planning and decision-making. Identify opportunities to streamline administrative processes and improve workflow efficiency. Serve as a resource for administrative tools, systems, and internal procedures. Qualifications Minimum 2-3 years of administrative experience supporting executives or senior leadership. Strong proactive approach-able to anticipate needs, connect dots, and operate with a high level of ownership. Excellent organization and prioritization skills; comfortable managing multiple competing demands. Professional discretion with confidential and sensitive information. Strong written and verbal communication skills; polished and confident with stakeholders at all levels. Ability to work both independently and collaboratively in a dynamic, fast-paced environment. Proficiency with modern office and collaboration tools; ability to learn new systems quickly. Onsite three days per week required.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM) Apply here: https://www.aplitrak.com/?adid=YmJnZW5lcmljLjY1NzI3LjEwNTA2QGJlYWNvbmhpbGxjb21wLmFwbGl0cmFrLmNvbQ

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