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Accounts Payable / Administrative Assistant

Pickaway County Commissioners • Circleville, OH • 13h ago

PICKAWAY CONIMISSIONER'S COUNTY OFFICE

POSITION DESCRIPTION

An Equal Opportunity Employer

POSITION TITLE: Accounts Payable / Administrative Assistant

DIVISION: Commissioners' Office

CIVIL SERVICE STATUS: Classified, FLMA non-exempt

EMPLOYMENT STATUS: Full Time /Reg

REPORTS TO: County Administrator / Deputy Administrator

CRITICAL CHARACTERISTICS:

Patient

Pleasant

Efficient

Accurate

Ability to manage multiple tasks simultaneously

Ability to maintain confidentiality of information

Demonstrates regular and predictable attendance

Ability to take direction from multiple directors, department heads, and staff members.

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:

Provide clerical and administrative support to Commissioners Office, Planning and Development, Fiscal Specialist, and Commissioner's Clerk.

Processes Accounts Payable Invoices for payment as assigned.

Maintains title records for county owned vehicles as assigned.

Performs receptionist duties; handles routine inquiries from the public, government officials, and others.

Performs office responsibilities including typing, spreadsheets, word processing; scanning, filing, copying, sending faxes, and checking electronic mail.

Performs record maintenance, filing, scanning, copying, and organizes storage of equipment and supplies.

Relays and retrieves inter-office communications, correspondence, and official documents to and from other county offices; including, pay-ins, payroll, development plans, meeting minutes, new hire packets, invoices, vouchers, and general fiscal documents.

Orders supplies and materials and maintains office equipment, postage machine, copiers, telephone etc.

Provides clerical support for special events, including but not limited to the Leadership Breakfast, county wide budget meetings, Pumpkin Show, and special trainings. Duties include composing invitations and brochures, collecting and recording payments, recording assignments.

Receives and distributes daily mail.

POSITIONS SUPERVISED:

None

QUALIFICATIONS:

Possession of a high school diploma or GED; any combination of education, training and experience which provides the necessary skills, knowledge, and abilities to perform the work of this class with a minimum of two (2) years clerical and/or administrative experience. Other requirements include:

A working knowledge of personal computers, copiers, calculators, and other standard office equipment.

Experience with Microsoft Office software including Word, PowerPoint, and Excel.

Familiarity with departmental policies and procedures, office practices and procedures.

An ability to communicate effectively, develop and maintain effective working relationships with associates, supervisors, officials and the general public, display sound judgement, work independently, and interpret general instructions.

COMPUTER/TECHNOLOGY/ SOFTWARE SKILLS:

The following is the common technology used in this position and is not all inclusive.

Data Entry, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, intranet, electronic resources, internet, other miscellaneous County related software applications, invoices, Asset Acquisition, Asset Disposition, W-9, Tax Exempt Certificate

EQUIPMENT OPERATED

Copiers, digital scanning devices, personal computer and peripheral devices, calculator, telephone, fax, digital camera, laptop with LCD projector

ADDITIONAL WORKING CONDITIONS

Occasional travel within the County to and from other county offices.

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