Summary The position is located in the Department of Veteran Affairs (VA), Veterans Health Administration, Mid-Atlantic Health Care Network (VISN 6), Western North Carolina VA Health Care System, Executive Office (Associate Director), in the Strategic Planning and Development Section. Responsibilities The Duties and Responsibilities include but are not limited to the following: The incumbent manages the coordination of movement, placement and activation of furniture and equipment. The incumbent provides consultative services, develops specifications for people, equipment and furniture, evaluates and analyzes space utilization requirements for consistency with the engineering and environmental needs of the healthcare system. The incumbent is responsible for developing the analytical and evaluative methods and techniques to measure the efficiency and effectiveness of space and activation operations. The incumbent must develop qualitative and quantitative analytical techniques such as work measurement, task analysis, flow charting and job structuring to determine staff to space rations; organizational design; and space planning. The incumbent is responsible to update related technology such as Capital Asset Inventory and the Space and Equipment Planning (SEPS) tool utilizing other techniques, data and emerging trends to develop specifications for appropriate furniture and equipment. Performs studies of existing space and area layouts to determine opportunities for effective utilization; meets with consultant representatives, such as architects, engineers, interior designers, design/build contractors, independent consultants, movers, VA space criteria/guidelines and VA central office personnel etc. to determine the best practices to employ. Incumbent performs work in highly specialized and/or complex environments such as laboratories, media centers, computer facilities, medical operation clinics, patient and residential use spaces. Develops action plans and recommendations regarding the allocation of space utilizing local standards, pertinent laws, regulations, policies and precedents which affect projects, moves and related support resources (staff, funding and equipment) within a frequently changing medical facility. Develops new or modified work methods, organizational structures, records and files, management processes and procedures for administering the space and activation program services, guidelines and procedures, and automating work processes for the conduct of administrative support functions or program operations. Demonstrates a comprehensive knowledge of the theory and principles of management and organization, including administrative practices and procedures common to complex healthcare organizations. Demonstrates the skill in conducting interviews with supervisor and employees to obtain information about organization and service-level missions, functions and work procedures/processes. Demonstrates a comprehensive knowledge of VA organizational structure, VHA, VISN organizations and VAMC program objectives and goals, the sequence and timing of key program events and milestones, and methods of evaluating the worth of program accomplishments. Performs other duties as assigned. Work Schedule: M-F 7:30am - 4:00pm Travel Requirements: 25% Travel required for this position. Telework: This position may be authorized for Ad-Hoc telework only and must be approved by the Supervisor. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist - Space Management/PD044460 Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a G-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to. Project Activation, Workload Analysis and Evaluation, Space Management, Facility Planning, Consultative Data Analysis, and Training and Program Administration. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Adequate vision to use a computer, read printed material and charts as required. Must be able to hear normal voices and able to speak to an audience effectively. The incumbent will be subject to stressful situations due to short timeframes for completion of assignments and potential conflicts. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies.
