Administrative Assistant for Postgraduate Education

Touro University • Hawthorne, NY • 1d ago

Overview

The Administrative Assistant provides comprehensive operational and clerical support for the Office of Postgraduate and Continuing Dental Education along with the individual directors of post graduate educational programs. This role is essential in managing student/resident/fellow documentation, and maintaining compliance with the Commission on Dental Accreditation (CODA) and CERP continuing education (CE) requirements. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple projects in a fast-paced academic environment.

Responsibilities

Postgraduate Program Administration

Support the residency application and admissions process (via PASS or MATCH systems), including coordinating interview days and maintaining applicant files

Assist in the onboarding of new residents and fellows, ensuring all credentialing, health records, and licensure documentation are complete

Maintain accurate records of resident rotations, evaluations, and clinical requirements to ensure program compliance with CODA standards

Maintain and update the departmental database of attendees and alumni for outreach and reporting purposes

Continuing Education (CE) Program Support

Coordinate logistics for CE courses, including room scheduling, catering, equipment setup, and registration management

Act as the primary point of contact for external speakers, managing travel arrangements, honorarium processing, and collecting required disclosure forms

Process course credits and distribute CE certificates to attendees in compliance with ADA CERP or AGD PACE standards

Assist in the production of marketing materials, including digital brochures, website updates, and social media announcements

General Office Operations

Provide high-level customer service to students, faculty, residents, and visiting dental professionals

Prepare agendas and take minutes for departmental and committee meetings as needed

Manage procurement for the department, including ordering clinical and office supplies

Draft, format, and edit correspondence, reports, and course syllabi

Qualifications

Education/Experience

High School Diploma required; Associate's or Bachelor's degree preferred.

2-4 years of administrative experience, preferably in a higher education, healthcare, or dental office setting.

Knowledge/Skills/Abilities

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Strong interpersonal skills

Strong written and verbal communication skills.

Ability to work occasional evenings or weekends to support events.

High degree of professionalism and ability to handle confidential student/resident information.

Working Conditions

Ability to sit at a computer for extended periods.

Must be able to lift up to 10 lbs (e.g., moving course materials or refreshments).

Maximum Salary

USD $56,000.00/Yr.

Minimum Salary

USD $44,799.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans

Medical Plans (choice of EPO, PPO, High Deductible HSA)

Flexible Spending Accounts (FSA)

Dental Plans (PPO & HMO) and Vision Plan

Dependent Care and Transit Programs

Life Insurance, AD&D and Voluntary Supplemental Life Insurance

Short-term and Long-term disability programs

Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)

Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

Employee Assistance Program

Early-Release Fridays (upon approval)

Generous Paid Time Off

Vacation, Sick Leave, Personal Leave & Floating Holiday

Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330.

Job Locations US-NY-Hawthorne

ID 2026-12854

College TUNY - College of Dental Medicine

Position Type Full-Time

Schedule Shift Mon.-Thur. 8am-5pm, Friday 8-2PM (may vary slightly)

Hours Per Week 36.5

Travel As needed

Category Administration

FLSA Status Non-Exempt

Location : Country US

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