Administrative / Receptionist

Adecco US, Inc. • Carson City, NV • 1d ago

Administrative Assistant / Receptionist

Position Summary

We are seeking a highly organized and detail oriented Administrative Assistant/ Receptionist to support daily office operations, provide excellent customer service, and ensure smooth communication across teams. This role requires strong interpersonal skills, the ability to multitask effectively, and a high level of professionalism.

Key Responsibilities

Answer and route incoming phone calls.

Organize and schedule meetings and appointments.

Prioritize and arrange incoming mail and correspondence.

Prepare routine reports, spreadsheets, and various documents.

Coordinate conference calls, follow?up calls, and calendar commitments.

Maintain updated directories for mail, phone numbers, and business contacts.

Assist in arranging travel, activities, meetings, and related logistics.

Maintain confidentiality across all projects and communications.

Draft correspondence, emails, memos, meeting minutes, slides (including scientific materials), contact reports, and other documents as needed.

Greet guests in a professional, friendly, and welcoming manner.

Prepare and submit expense reports to Finance/Accounting.

Serve as backup support for other administrative staff when required.

Provide excellent internal and external customer service.

Demonstrate schedule flexibility and maintain reliable transportation.

Report hazardous or suspicious conditions immediately to a supervisor.

Follow all company safety guidelines and procedures.

Help maintain clean, orderly, hazard?free work areas.

Work independently with minimal supervision and a high attention to detail.

Perform other duties as assigned.

Qualifications

Excellent phone etiquette.

Strong verbal and written communication skills.

Exceptional organizational ability.

Punctual, dependable, and self?motivated.

Able to work with minimal supervision.

High attention to detail.

Effective multitasking skills.

Education & Experience

High School Diploma or National Career Readiness Certificate required.

Bachelor's degree preferred.

Minimum of three years of experience in a similar administrative role.

Supervisory Responsibilities

This position does not include supervisory responsibilities.

Physical Demands

Work is primarily sedentary but may involve occasional walking, standing, bending, and carrying light items (under 10 lbs).

Reasonable accommodations may be made for individuals with disabilities.

Work Environment & PPE

Work is performed primarily in a standard office environment.

When entering manufacturing or production areas, protective eyewear and/or hearing protection may be required.

Key Attributes for Success

Communicates respectfully with teammates, vendors, and visitors.

Consistently demonstrates a positive attitude.

Practices active listening and contributes to a collaborative team culture.

Willing to ask questions, learn from mistakes, and improve continuously.

Completes tasks accurately, efficiently, and on time.

Maintains excellent attendance that meets or exceeds company standards.

Pay Details: $22.00 to $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Similar Jobs

Industry Affairs Manager

RELX INC • Carson City, NV • 57min ago

Management & Administrative

The Manager, Industry Affairs, Government Law Enforcement position creates and maintains a favorable public image for LexisNexis Risk Solutions Government Group by creating favorable relationships with the law enforcemen...

57min ago

Go to Apply

Senior Manager of Data Center Mechanical Engineering

Oracle • Carson City, NV • 2h ago

Management & Administrative

Job Description Essential Job Functions Oversee the conceptualization and development of data center designs, ensuring they align with Oracle's strategic objectives and goals. In most cases this is accomplished by workin...

2h ago

Go to Apply

Senior Manager, Power Generation Operations

Oracle • Carson City, NV • 13h ago

Management & Administrative

Job Description Job Summary We are seeking an experienced Senior Manager of Power Generation Operations to lead the operation and maintenance of primary and secondary on-site power generation systems supporting U.S. data...

13h ago

Go to Apply

Sustainability Program Manager, Responsible Supply Chain

Meta • Carson City, NV • 1d ago

Management & Administrative

Summary: Meta is hiring a Sustainability Program Manager to join the Sustainability Team focused on the Responsible Supply Chain (RSC) program. Our team enables Meta to operate and grow sustainably and responsibly. The R...

1d ago

Go to Apply

Sustainability Program Manager, Responsible Supply Chain

Meta • Carson City, NV • 1d ago

Management & Administrative

1d ago

Go to Apply

Marketing Manager

Intermountain Health • Carson City, NV • 1d ago

Management & Administrative

Job Description: The Marketing Manager partners closely with cross functional teams to develop, execute, and optimize strategic marketing initiatives that drive awareness, growth, and consumer engagement for Intermountai...

1d ago

Go to Apply

Account Executive - Managed Services Sales

Red River • Carson City, NV • 1d ago

Management & Administrative

Job Description At Red River Managed Services, we provide a welcoming and positive workplace where everyone feels valued and able to do their best work, fostering a one-team mentality. Our employees work together to fost...

1d ago

Go to Apply

Account Manager

Comscore • Carson City, NV • 2d ago

Management & Administrative

Job Title: Account Manager Location: New York Metro Highly Preferred About the Role: We are continuously building a pipeline of strong Client Success talent to support our growing client base. In this opportunity, you wi...

2d ago

Go to Apply

Account Manager Sr. - Remote

Prime Therapeutics • Carson City, NV • 2d ago

Management & Administrative

At Prime Therapeutics (Prime), we are a different kind of PBM, with a purpose beyond profits and a unique ability to connect care for those we serve. Looking for a purpose-driven career? Come build the future of pharmacy...

2d ago

Go to Apply

IT Service Management Operations Lead

ISC2 • Carson City, NV • 2d ago

Management & Administrative

Overview Your Future. Secured. ISC2 is a force for good. As the world's leading nonprofit member organization for cybersecurity professionals, our core values - Integrity, Advocacy, Commitment, Inclusion, and Excellence...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.