Summary The primary purpose of this position is clerical and technical work concerned with supporting accounting, budget, and other related financial management work and serves as the Principal Cashier for the Healthcare System and performs general clerical work involving proper disbursement, collection of public and private funds and imprest funds, in accordance with regulations of the Department of Veterans Affairs and the U.S. Treasury. Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION Performs work in support of a fiscal nature, such as liaison with outside resources and Department of Treasury for operating advances, regarding the status of payments, initiating internal fiscal controls for processing of receiving and disbursing documents, or inputting and maintaining financial data into an automated financial system. Establishing and maintaining a complex cashier function, which contributes to the effective service to our Veterans and the efficiency of Fiscal Service Operations. The incumbent, being responsible for transactions involving the disbursement and receipt of funds, must be knowledgeable in the structure of applicable appropriations, object classes, standardized accounts and und control points in order to ensure proper charges and credits. The incumbent, as Principal Cashier, is responsible to the Treasury Department for his/her work and that of all Alternate and Imprest Fund Cashiers. All cash transactions (payment & receipts) must comply with Treasury and banking regulations. Competence in governmental accounting policy and procedures is required to administer several appropriations and funds, balancing and reconciling the funds daily. Assists with studies of administrative practices, which cause payment complaints. Recommends management changes, which will reduce or eliminate justified complaints. Implements further studies necessary to clarify the problem. Takes appropriate independent action and provides follow-up of the issues to monitor the effectiveness of any program changes. Establishing, controlling and maintaining, as the central point, the specialized monetary systems utilized by the VA, including check drafts. Examines, verifies and maintains financial accounts data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data. Determines the general ledger accounts, journals, and subsidiary accounts affected, and the debit and credit entries to be made. Employees work with systems development personnel to locate and resolve accounting transactions problems in the accounting system. Employee review, evaluate, and verify the range of accounting transactions to determine the adequacy of the system. Summarizes transactions and prepares control documents or other posting documents reflecting the entries to be made. Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts for the preparation of accurate and timely reports, and for the control of funds. Employees examine accounts or resolve difficult reconciliations requiring analysis of adjustments and corrective entries in the account. They trace transactions entered and prepare worksheets to reflect the source of discrepancies, corrective action required to bring accounts into agreement. Determines the nature of errors and makes adjustments in the correct appropriation to a variety of interrelated accounts. Researches, interprets, and verifies which appropriation and general ledger accounts documents and subsequent accounting transactions. Establishes routines for input of these transactions. Prepares reconciliation of the general ledger to subsidiary accounts, accruals, adjusting journal entries, accounting reports and special reports. Reconciles accounting systems output with input for accuracy. Maintains control of receipts and disbursements. Maintains control of funds obligated and funds expended. Ensures the timely preparation of all reports for Department of Treasury, Agency Headquarters and local management. Analyzes general ledger accounts to ensure accurate reports. Analyzes documents for accuracy and authorization. Documents financial transactions to assure proper audit trail. Assigns transactions that will have the proper accounting affect. Reviews pending items and ensures that follow-up action is taken on all items pending for excessive periods of time. All employees shall possess the knowledge and skills required to effectively implement the GEMS. Competency shall be monitored by the employee's ability to demonstrate through the implementation process that sufficient education and training has been provided. Monitoring will be performed by annual audits, questionnaires, and trending of staff knowledge. Information pertaining to monitoring of staff knowledge will be processed and reviewed by the GEMS Committee and forwarded to the Environment of Care Committee for review. Work Schedule: Monday - Friday 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications MINIMUM QUALIFICATIONS GS-07: One year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this position, and that is typically in or related to the position. To be creditable, specialized experience must have been equivalent to at least the GS-06 grade level in Federal service. Specialized experience includes: Experience in accounting and banking systems, policies, and procedures in performing the examination, verification, and maintenance of accounts and accounting data; experience with cash and cash like transactions or other financial management technical methods, techniques, precedent cases, and procedures to resolve especially difficult or sensitive problems, experience of existing accounting systems, standard accounting codes, classifications, accounting policies, procedures, and requirements; and the ability to apply various accounting methods, forms and techniques; experience in researching or investigating problems or errors that require reconciling and reconstructing incomplete information, conducting extensive and exhaustive searches for required information, or performing actions of similar complexity and experience in automated accounting systems to reconcile errors that require an understanding of nonstandard procedures or to provide assistance in the development of automated procedures. You will be rated on the following Competencies as part of the assessment questionnaire for this position: Clerical Control of Funds Customer Service (Clerical/Technical) Technical Competence IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work may require some physical effort, such as standing, walking, bending, or sitting. There are no special physical demands. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education Additional Information Note: Per "Executive Order 14251: Exclusions from Federal Labor-Management Relations Programs", this position is no longer eligible for bargaining unit participation. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
