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Administrative Support Specialist

State of Minnesota • Saint Paul, MN • 22h ago

Working Title: Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Attorney General's Office

Job ID : 91341

Location : St. Paul

Telework Eligible : Yes, hybrid

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 01/29/2026

Closing Date : 02/06/2026

Hiring Agency/Seniority Unit : Attorney General's Office / Attorney General-AFSCME

Division/Unit : Attorney Gen. / OMGroup2

Work Shift/Work Hours : Day Shift

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Town Square Tower

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office is seeking an Office & Administrative Specialist, Intermediate (OASI) to provide clerical and administrative services to the Consumer Action Division. This includes support for staff attorneys, legal assistants, attorney managers, and office managers, as well as client agencies and constituents of the State of Minnesota.

Support services for these positions include drafting, typing letters, memos, and correspondence, data entry, photocopying, scanning, collating, binding documents, filing, and organizational projects.

This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training.

Minimum Qualifications

Skill in:

Customer service is sufficient to provide prompt, courteous and accurate information in person, on the phone, in writing, and/or online to client agencies, coworkers, and constituents

Data entry is sufficient to create and maintain accurate records and reports in a timely manner

Database use and management is sufficient to set up and run basic queries, review, and analyze data, and identify problem areas

Word processing is sufficient to prepare, edit, and finalize emails, reports, and/or other documents and @types of written communication that are grammatically correct, in proper format, and free of spelling errors

Ability to:

Create, file, retrieve, and destroy electronic and physical records according to retention schedules

Respond effectively to sensitive inquiries and/or complaints

Preferred Qualifications

Knowledge of legal terminology sufficient to comprehend and draft a variety of legal documents

Ability to:

Use or readily learn office equipment to include scanner, photocopy machine, multiline telephone, and fax machine

Work in an inclusive, creative, and collaborative work environment

Work in a fast-paced environment handling a high volume of tasks, deadlines, and rapid changes by using strong time management skills

Make quick decisions and communicate effectively within the office

Physical Requirements

Ability to:

Work in a seated or standing position for extended periods of time

Collect and deliver items from one location to another

Use a keyboard for extended periods of time which may include repetitive motion

Additional Requirements

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

Conflict of Interest Review

Criminal History Check

Education / License Verification

Employment Reference / Records Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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