Working Title: Administrative Assistant
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota Management & Budget
Job ID : 91816
Location : St. Paul
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 01/30/2026
Closing Date : 02/05/2026
Hiring Agency/Seniority Unit : Minnesota Management & Budget
Division/Unit : Management Services / Agency Operations
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $22.23 - $30.09 / hourly; $46,416 - $62,827 / annually
Classified Status : Classified
Bargaining Unit/Union : AFSCME
Work Area : Centennial Office Building, 4th Floor
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Management and Budget (MMB) is seeking an Administrative Analyst to coordinate and streamline the agency's administrative operations. This position will aid in the preparation of high-profile documents and the final preparation of state budget documents including economic and revenue forecasts, revenue updates, the state's Annual Comprehensive Financial Report, and the Governor's budget summary documents. This position will also assist in space planning, facilities management, office supply procurement and organization, sorting mail, and other administrative functions.
Job duties for this position include:
Editing budget narratives, reviewing for formatting, grammar, structure, punctuation, and accessibility
Identifying and remediating other non-accessible documents for the agency
Supporting agency employee onboarding and offboarding by coordinating equipment requests, assisting with equipment setup, and collaborating with human resources and hiring leaders
Coordinating delegated IT functions for the agency such as providing technical support, managing the agency printers, troubleshooting technical issues, scheduling new lines of cell phone service
Planning, developing, and maintaining standard operating procedures
Supporting the Centennial Office Building reception
Coordinating logistic support services in the areas of shipping, receiving, and mail
Minimum Qualifications
To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available here (https://mn.gov/mmb/careers/applicant-help/resume-tips/) .
Experience must demonstrate:
Communication skills sufficient to use business grammar, spelling, and punctuation to write, develop, and edit reports, letters, procedures, presentations, and other documents
Customer service skills sufficient to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other correspondence)
Data entry skills sufficient to receive and review documents, compare documents to database information, and edit documents
Administrative and procedure development skills sufficient to develop and implement administrative and program policies, procedures, and service standards in cooperation with management
Spreadsheet management skills sufficient to use computer software applications and use advanced spreadsheet features such as formula creation to manipulate and sort data
Word processing skills sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and @types of written communication that are grammatically correct, in proper format, and free of spelling errors
Preferred Qualifications
MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need!
Two (2) or more years of experience providing administrative support functions, such as drafting and editing documents, sorting mail, coordinating purchasing and procurement processes, organizing inventory, or maintaining and using basic office equipment like printers and copiers
Knowledge of accessibility principles, including digital accessibility standards (WCAG 2.1 Level AA)
Experience with MN state government purchasing policies and procedures
Proficiency with Microsoft Office products (Word, Outlook, Excel, PowerPoint, etc.)
Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment
Additional Requirements
It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:
SEMA4 records check (applies to current and past state employees only)
Criminal history check
Reference check
Social Security and address verification
Education verification
Conflict of interest review
Other legally or internal policy required checks
A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.
Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
