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Headquarters Support Team Assistant (Administrative Assistant 3)

Department of Ecology • Lacey, WA • 19h ago

Keeping Washington Clean and Evergreen**

The Department of Ecology is hiring a

Headquarters Support Team Assistant (Administrative Assistant 3) within the

Shorelands & Environmental Assistance{rel="nofollow"} (SEA) program.

This is a temporary position that will end on 12/31/2026. Note: this may be extended based on funding availability.

Location:

Headquarters Office in Lacey, WA{tabindex="0" target="_blank" rel="noopener noreferrer"}.

Upon hire, you must live within a commutable distance from the duty station.

Schedule:

This position is eligible for telework and flexible schedule options.

A minimum of one day per week is required in the office.

Schedules are dependent upon position needs and are subject to change.

Application Timeline:**

Apply by February 8, 2026

This position will remain open until filled. The agency reserves the right to make a hire at any time after application review begins. Applications received after the date above may not be considered.

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Duties

In this position, you will play a vital role in advancing our mission by providing high-level administrative and technical support to the Shorelands and Environmental Assistance (SEA) Program. This role is unique because it combines traditional executive-level support for three major headquarters sections---Environmental Review, Aquatic Permitting, and Clean Energy Coordination---with a program-wide lead role in publications and event coordination. You will serve as the main contact for event coordination for our Headquarters-based business areas and publications coordination program-wide, ensuring documents meet Agency standards for accessibility, professionalism, and accuracy.

What you will do:

Support Program Leadership: Provide high-level administrative partnership to three key sections, managing confidential files, SharePoint sites, and complex scheduling for managers and staff.

Lead Events & Logistics: Serve as the program's primary coordinator for HQ events and webinars; you will manage everything from arranging travel so supporting hybrid meeting logistics.

Enforce Publication Standards: Act as the program-wide expert for publications, ensuring all external documents meet "Plain Talk" and state accessibility (ADA) standards.

Review Environmental Documents: Perform technical administrative reviews of environmental filings (SEPA/NEPA, Water Quality Certifications, and Aquatic permits) for accuracy and completeness.

Manage Data & Records: Maintain critical environmental databases and ensure all program records comply with state retention schedules.

Exercise Fiscal Authority: Review and approve HQ conference and meeting expenses and finalize official correspondence.

Coordinate Facilities:

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