Worker Type
Regular
Job Description
Position Summary
The Administrative Services Coordinator supports daily office operations by ensuring a welcoming, organized, and well-stocked workplace. This role is highly service-oriented and plays a key part in employee experience by coordinating meetings, managing visitors and vendors, supporting morale events, and maintaining common areas and supplies.
Key Responsibilities
Office & Administrative Support
Set up and break down meetings, including room preparation, minimal A/V setup, and seating arrangements
Order meals and refreshments for meetings, trainings, and office events
Coordinate calendars and logistics related to on-site meetings and visitors
Support the security team, specifically with end of day checks
Employee Experience & Morale
Assist with planning and executing employee morale events, celebrations, and engagement activities
Provide general support to enhance a positive and welcoming office environment
Visitor & Vendor Management
Greet, check in, and escort visitors and vendors as needed
Be a support for the facilities team for on-site vendors and service providers when needed
Identify all visitors in compliance with ITAR regulations
Ensure compliance with visitor policies and security procedures
Facilities & Supply Management
Stock and maintain break rooms, kitchens, meeting rooms, and common areas
Monitor and replenish office supplies; place and track supply orders
Maintain organization and cleanliness of shared spaces and lobby
General Support
Assist with additional administrative or operational tasks as assigned
Proactively identify opportunities to improve office efficiency and employee experience
Required Qualifications
High school diploma or equivalent required
5+ years of experience in office support, administrative, hospitality, or customer service roles preferred
Proficient computer/MS Office skills
Strong organizational skills and attention to detail
Excellent interpersonal and communication skills
Ability to multitask and manage shifting priorities
Comfortable interacting with employees, vendors, and visitors at all levels
Ability to obtain a security clearance
Preferred Qualifications
Experience supporting office operations or facilities
Familiarity with meeting coordination, food ordering, or event support
Basic knowledge of office equipment and collaboration tools
Physical & Schedule Requirements
Ability to be on-site and move throughout the office during the workday
Ability to lift and carry light to moderate items (e.g., office supplies, vendor deliveries)
Flexibility to support events that may occur outside standard business hours (occasionally)
Clearance Level
Secret
The salary range for this role is:
$21 - $29
AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills.
ITAR Requirement:
T_ _his position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A "U.S. person" according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.
Benefits : AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: http://www.avinc.com/myavbenefits .
We also encourage you to review our company website at http://www.avinc.com to learn more about us.
Principals only need apply. NO agencies please.
Who We Are
Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC.
Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed.
What We Do
Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.
We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.
ITAR
About AV:
AV isn't for everyone. We hire the curious, the relentless, the mission-obsessed. The best of the best.
We don't just build defense technology-we redefine what's possible. As the premier autonomous systems company in the U.S., AV delivers breakthrough capabilities across air, land, sea, space, and cyber. From AI-powered drones and loitering munitions to integrated autonomy and space resilience, our technologies shape the future of warfare and protect those who serve.
Founded by legendary innovator Dr. Paul MacCready, AV has spent over 50 years pushing the boundaries of what unmanned systems can do. Our heritage includes seven platforms in the Smithsonian-but we're not building history, we're building what's next.
If you're ready to build technology that matters-with speed, scale, and purpose-there's no better place to do it than AV.
Careers at AeroVironment (https://www.avinc.com/careers/our-team)
