Assistant Manager, Event Operations
Newark, NJ
WHO WE ARE:
Founded by Josh Harris and David Blitzer, Harris Blitzer Sports & Entertainment (HBSE) includes in its portfolio the Philadelphia 76ers, the New Jersey Devils, Prudential Center in Newark, N.J., the Delaware Blue Coats, the Utica Comets and a variety of other sports and entertainment properties. Led by some of the best and brightest minds in the industry, HBSE positions itself as a pioneering and innovative global sports and entertainment business enterprise. We also strive to positively impact the local communities in which we operate through the powerful platform of sports. HBSE offers an energetic work environment built on collaboration, growth and a quest to excel in everything we do.
As part of its portfolio, Prudential Center in downtown Newark, N.J. annually hosts more than 200 games, concerts, family shows and special events and is a top-5 ranked sports and entertainment venue in the U.S. by Pollstar and Billboard. It is home to the New Jersey Devils, a renowned NHL franchise with three Stanley Cup championships and a proud, passionate fan base. HBSE also owns the NBA's Philadelphia 76ers, one of the most storied franchises in American sports, having won three championships led by some of the most iconic athletes in NBA history.
OUR COMMITMENT TO INCLUSION:
At HBSE, we are dedicated to hiring the best talent from the communities where we live, work and play - across all groups and levels; supporting and developing every employee to reach their potential; and creating an inclusive environment that allows team members to bring their true authentic selves to work.
Job Description
POSITION OVERVIEW:
Prudential Center and the New Jersey Devils are seeking an experienced Assistant Manager, Event Operations to work with the Event Operations & Event Services Department. This position will assist the Event Operations & Event Services Managers with the planning and execution of Prudential Center and New Jersey Devils events. This position will oversee the day-to-day internal calendar for the arena and assist internal and external clients with reserving spaces. The position will plan and execute private events within the arena as well as offsite events as needed for New Jersey Devils. The position will liaise with all building departments that host events to ensure flawless execution.
RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED, TO THE BELOW:
Coordinate internal meetings, pre-game events, concert VIP receptions and special event functions, from start to finish, including participation in all site visits, as assigned
Serve as liaison with sponsors during concerts on an as-needed basis
Assist Event Operations Managers during events
Act as Manager on Duty for private events
Source vendors for projects for Event Services & Event Operations department
Work with union building employees and Arena Operations Department (Laborers, Electricians, HVAC, Operating Engineers and Plumbers) to set-up private events
Liaise with internal departments, including marketing, sales, sponsorship, and HR to gather information about proposed events and aid in their planning
Disseminate information to security, housekeeping, catering, AV, and other internal event stakeholders
Manage event department trade needs and liaise with operations management department to ensure proper scheduling of union trades
Work with Bookings department to execute private events for the arena
Assist Event Services Department with New Jersey Devils events on an as needed basis
Compile weekly schedule with all operational needs for events throughout the building
Manage inbound event requests for internal and external events and meetings
Handle administrative responsibilities for event operations and services department
QUALIFICATIONS:
Bachelor's degree preferred
Must have 1-3 years of related experience in event planning
Must have the ability and willingness to work long hours, evenings, weekends, and holidays
Must be extremely organized and have superior communication skills, including speaking, writing, and proof-reading skills
Candidate should be self-motivated, mature, and detail oriented
Ability to meet deadlines and manage multiple projects and work assignments with minimal supervision
Fantastic client/customer service ethic and high expectations for quality
Experience in event budgeting
Proficiency in Microsoft Word and Excel
Must be self-confident, resilient and possess a high energy level and enthusiasm
Must be a strategic and critical thinker who is dynamic, forward thinking, and extremely analytical
Must possess a strong research background and be an "out-of-the-box-thinker"
Must have the ability to rise to the challenge and provide the hard work necessary to succeed
Must possess outstanding problem-solving capabilities to address and resolve issues that face a growing enterprise.
Must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
Results and bottom-line oriented, yet will possess sensitivity towards people and values
Must have the ability and willingness to maintain an impeccable professional appearance
Must have the ability to demonstrate uncompromised judgment and discretion with regard to interpersonal relationships
Must have a strong sense of self-awareness and emotional intelligence
Must be able to maintain confidentiality and use utmost discretion when privy to sensitive information
Must be flexible and a reliable team player, both within one's own department and within the company as a whole
Must possess a strong ability to manage one's own time and prioritize tasks
WORKING CONDITIONS:
Travel Requirements:May travel up to 5% during the year
Physical Demands:Must be able to lift up to 50lbs
This position generally requires that work be performed from the Prudential Center/New Jersey Devils offices, but attendance at events taking place in the arena or offsite, including on weekends and/or holidays, may be required
COMPENSATION AND BENEFITS:
The pay range for this position at commencement of employment is expected to be between $60,000 and $66,000/year. Salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience.
This position will be an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
The benefits package for the position may include the following subjects to the terms of the then-in-effect Company policies, plan documents and other eligibility criteria:
Medical/Dental/Vision/Flexible Spending Accounts
Pretax Transportation Benefit
Generous Parental Leave policies
401K (with a company match after 1 year of service)
Generous Paid Time Off policies
13 Paid Holidays
½ Day Summer Fridays
Complimentary or Discounted Sports & Concert Tickets
On Site Fitness Rooms
Other League & Partner Discounts
Details of participation in these benefit plans will be provided if a candidate receives an offer of employment.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
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Skills & Requirements
